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Required posting accounts to build the check file in Payroll in Microsoft Dynamics GP

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This article lists the posting accounts that are required to build the check file in Payroll in Microsoft Dynamics GP.

Applies to:   Microsoft Dynamics GP
Original KB number:   871962

Introduction

If these accounts don't exist in the Payroll Posting Accounts setup, you'll get the critical error in the build check file report:

Posting account is not set up for deduction code.
Posting account is not set up for benefit expense.
Posting account is not set up for benefit payable.
Posting account is not set up for pay code.
Posting account is not set up for gross pay.
Posting account is not set up for federal tax withholding.
Posting account is not set up for state tax withholding.
Posting account is not set up for taxable benefit expense.
Posting account is not set up for taxable benefit payable.

More information

The build process looks for any ALL ALL posting accounts for all payroll account types, even if you don't use these account types. Make sure that all the types that are listed in the following table exist.

Payroll Account Type Department Job Code
Gross Pay (DR) ALL ALL ALL
Federal Tax Withholding (CR) ALL ALL FED
ALL ALL EFIC/S
ALL ALL EFIC/M
ALL ALL FICA/S
ALL ALL FICA/M
State Tax Withholding (CR) ALL ALL ALL
Local Tax Withholding (CR) ALL ALL ALL
Deduction Withholding (CR) ALL ALL ALL
Employer's Tax Expense (DR) ALL ALL FIC/SE
ALL ALL FIC/ME
ALL ALL FUTA
ALL ALL SUTA
Benefit Expense (DR) ALL ALL ALL
Benefit Payable (CR) ALL ALL ALL
Taxable Benefit Expense (DR) ALL ALL ALL
Taxable Benefit Payable (CR) ALL ALL ALL
SUTA Payable (CR) ALL ALL ALL
FUTA Payable (CR) ALL ALL FUTA
W/Comp Tax Expense (DR) ALL ALL ALL
W/Comp Tax Payable (CR) ALL ALL ALL

You can also try to run the check links process against the Account Master file in the Financial series.

Note

These payroll account types should have a Job value and a Department value of ALL. This condition makes sure that no departments or jobs are missed or are added later. Even if a job and a department are set up for all the listed payroll account types, the generic ALL ALL types must also exist.