How to integrate Project Accounting with Fixed Asset Management in Microsoft Dynamics GP

This article describes how to integrate Project Accounting in Microsoft Dynamics GP 9.0 with Fixed Asset Management in Microsoft Dynamics GP 9.0. After you do these steps, items that are associated with a Project Accounting purchase order are available as assets in Fixed Asset Management.

Applies to:   Microsoft Dynamics GP
Original KB number:   936276

Steps to integrate Project Accounting

To integrate Project Accounting with Fixed Asset Management, follow these steps.

Note

To complete these steps, Project Accounting and Fixed Asset Management must be installed. Additionally, they must be registered.

1. On the Tools menu, point to Setup > Fixed Assets, and then click Company.

2. In the Fixed Assets Company Setup window, click to select the Post POP through to FA check box, and then click one of the following options:

   • By Account
   • By Receipt Line

3. In the Asset Account Options area, click the blue arrow next to Default Accounts.

4. In the Default Accounts window, click the lookup button next to the Clearing field, double-click a clearing account, and then click OK.

5. Click OK, and then click Close.

6. On the Transaction menu, point to Purchasing, and then click Purchase Order Entry.

7. Create a purchase order that contains the project information and the cost category information.

8. Click Save.

9. On the Transaction menu, point to Purchasing, and then click Receivings Transaction Entry.

10. Create a receivings transaction entry that links to the purchase order that you created in step 7.

11. In the Item area, click the blue arrow next to the Item field.

12. In the Receivings Item Detail Entry window, follow the appropriate step depending on the option that you enabled in step 2:

    • If you enabled the By Account option, enter the clearing account that you selected in step 4 to transfer the item to Fixed Asset Management. You use this clearing account as the inventory account.

      Note

      If you are receiving a non-inventory item, you cannot change the purchasing account. Therefore, the item is not transferred to Fixed Asset Management.

    • If you enabled the By Receipt Line option, click to select the Capital Item check box to transfer the item to Fixed Asset Management.

13. Click Save.

14. On the Cards menu, point to Fixed Assets, and then click General.

15. Click Purchase.

    After you complete this step, you can select the item. Then, you can create an asset.