Meeting policy settings - Participants & guests

These settings control which meeting participants wait in the lobby before they're admitted to the meeting and the level of participation they're allowed in a meeting.

These settings are found in the Teams admin center under Meetings > Meeting policies in the Participants & guests section.

Note

Options to join a meeting will vary, depending on the settings for each Teams group, and the connection method. If your group has audio conferencing, and uses it to connect, see Audio Conferencing. If your Teams group doesn't have audio conferencing, refer to Join a meeting in Teams.

Let anonymous people join a meeting

This per-organizer setting allows anyone to join meetings as an anonymous user by selecting the link in the meeting invitation. To learn more, see Join a meeting without a Teams account. Anonymous users' ability to join meetings are also controlled at your organization level, the more restrictive setting will be effective. To learn more, see Using the Microsoft Teams admin center to configure organization-wide policy.

Let anonymous people start a meeting

This setting is a per-organizer policy that allows for leaderless dial-in conferencing meetings. This setting controls whether dial-in users can join the meeting without an authenticated user from the organization in attendance. By default, this setting is turned off, which means dial-in users will wait in the lobby until an authenticated user from the organization joins the meeting.

Note

If this setting is turned off and a dial-in user joins the meeting first and is placed in the lobby, an organization user must join the meeting with a Teams client to admit the user from the lobby. There are no lobby controls available for dialed in users.

Who can present in meetings

This is a per-user policy. This setting lets you change the default value of the Who can present? setting in Meeting options in the Teams client. This policy setting affects all meetings, including Meet Now meetings.

The Who can present? setting lets meeting organizers choose who can be presenters in a meeting. To learn more, see Change participant settings for a Teams meeting and Roles in a Teams meeting.

To specify the default value of the Who can present? setting in Teams, set to one of the following settings in the policy:

  • Organizers, but users can override: Only the meeting organizer can be a presenter and all meeting participants are designated as attendees. This parameter corresponds to the Only me setting in Teams.
  • Everyone in the organization, but user can override: Authenticated users in the organization, including guest users, can be presenters. This setting corresponds to the People in my organization setting in Teams.
  • Everyone, but user can override: All meeting participants can be presenters. This is the default value. This setting corresponds to the Everyone setting in Teams.

Keep in mind that after you set the default value, meeting organizers can still change this setting in Teams and choose who can present in the meetings that they schedule.

Automatically admit people

This is a per-organizer policy. This setting controls whether people join a meeting directly or wait in the lobby until they're admitted by an authenticated user. This setting doesn't apply to dial-in users.

Screenshot showing a meeting with a user in the lobby.

Meeting organizers can click Meeting Options in the meeting invitation to change this setting for each meeting they schedule.

Note

In the meeting options the setting is labeled "Who can bypass the lobby". If you change the default setting for any user, it will apply to all new meetings organized by that user and any prior meetings where the user didn't modify Meeting options.

Setting value Join behavior
Everyone All meeting participants join the meeting directly without waiting in the lobby. This includes authenticated users, users from trusted organizations, guests, and anonymous users.
People in my organization and guests Authenticated users within the organization, including guests, join the meeting directly without waiting in the lobby. Users from trusted organizations and anonymous users wait in the lobby. This is the default setting.
People in my organization, trusted organizations, and guests Authenticated users within the organization, including guests and the users from trusted organizations, join the meeting directly without waiting in the lobby. Anonymous users wait in the lobby.
People in my organization Authenticated users from within the organization join the meeting directly without waiting in the lobby. Users from trusted organizations, guests, and anonymous users wait in the lobby.
Organizer only Only meeting organizers can join the meeting directly without waiting in the lobby. Everyone else, including authenticated users within the organization, guests, users from trusted organizations, and anonymous users must wait in the lobby. On the Teams client meeting options page, it appears as "Only me".
Invited users only Only invited users and meeting organizers can join the meeting directly without waiting in the lobby. Everyone else, including authenticated users within the organization, guests, users from trusted organizations, and anonymous users must wait in the lobby. On the Teams client meeting options page, it appears as "People I invite". Users added as a part of a distribution group will have to go through the lobby.

Note

Trusted organizations are domains that you allow federated communications with in Teams. If you enable Allow all external domains for external access in the Teams admin center, any authenticated user within any Teams organization will be trusted. If you choose to specify external domains that are allowed and block all others, the allowed domains become trusted organizations. Any blocked domain is considered to not be a trusted organization.

Dial-in users can bypass the lobby

This is a per-organizer policy. This setting controls whether people who dial in by phone join the meeting directly or wait in the lobby regardless of the Automatically admit people setting. By default, this setting is turned off. When this setting is turned off, dial-in users will wait in the lobby until an organization user joins the meeting with a Teams client and admits them. When this setting is turned on, dial-in users will automatically join the meeting when an organization user joins the meeting with a Teams client.

Note

If a dial-in user joins a meeting before an organization user joins the meeting, they will be placed in the lobby until an organization user joins the meeting using a Teams client and admits them. If you change the default setting for any user, it will apply to all new meetings organized by that user and any prior meetings where the user didn't modify Meeting options.

Meet now in private meetings

This is a per-user policy and applies before a meeting starts. This setting controls whether a user can start an unplanned private meeting. By default, this setting is turned on.

Live captions

This setting is a per-user policy and applies during a meeting. This setting controls whether the Turn on live captions option is available for the user to turn on and turn off live captions in meetings that the user attends.

Screenshot showing the Turn on live captions option.

Setting value Behavior
Not enabled but the user can override Live captions aren't automatically turned on for the user during a meeting. The user sees the Turn on live captions option in the overflow (...) menu to turn them on. This is the default setting.
Not enabled Live captions are disabled for the user during a meeting. The user doesn't have the option to turn them on.

For more information on how your end users can turn on Live captions, see Use live captions in a Teams meeting.

Live translated captions

Note

This feature is temporarily available in public preview. After the preview, the meeting organizer must have a Teams Premium license for attendees to use live translated captions.

By default, Live captions are displayed in the language that’s spoken during a meeting. Live translated captions allow your users to see captions translated into the language they’re most comfortable with.

To enable Live translated captions, Live captions must be set to Not enabled but the user can override in the Teams admin center. To turn off Live translated captions, set this to Not enabled.

Chat in meetings

This is a per-user and per-organizer policy. This setting controls whether meeting chat is allowed in the user's meeting. This setting doesn't apply to channel meetings.

Setting value Behavior
Turn it on for everyone All participants can write and view chat messages.
Turn it off for everyone Meeting chat is turned off for all participants.
Turn it on for everyone but anonymous users Meeting chat write access is turned off for anonymous participants only.

Once this Chat in meetings policy is applied to users, an organizer can't override this policy through Meeting options.

The policy applied to the meeting organizer can affect other users in the meeting. For example:

  • If the organizer has Chat in meetings set to Turn it on for everyone or Turn it on for everyone but anonymous users, then a user's individual policy will apply and any users with Turn it off for everyone set will not be able to chat in the meeting.
  • If the organizer has Chat in meetings set to Turn it off for everyone, the organizer's policy applies and no one will be able to chat in the meeting.

Teams Q&A

This is a per-organizer policy. This setting turns the Questions & Answers experience (Q&A) on or off.

The setting is enforced when a meeting is created or is updated by organizers. By default, this setting is turned off. Learn more about Q&A in Teams Meetings.

The parameter QnAEngagementMode controls this policy in PowerShell. Q&A can also be adjusted within the Teams admin center.

Setting value Behavior
On Organizers can add Q&A when creating meetings.
Off Organizers won't have the option to add Q&A when creating meetings.

Meeting reactions

Meeting reactions are on by default. Turning off reactions for a user doesn't mean that a user can't use reactions in meetings they schedule. The meeting organizer can still turn on reactions from the meeting option page, regardless of the default setting.

Enable meeting policy settings

To enable meeting policy settings, you can use the Teams admin center (Meeting Policies > Edit a policy > Participants & guests) or the Set-CsTeamsMeetingPolicy cmdlet in Teams PowerShell.

In this example, we use PowerShell to modify the global meeting policy to allow anyone to start or join a meeting.

Set-CsTeamsMeetingPolicy -Identity Global -AutoAdmittedUsers "Everyone" -AllowAnonymousUsersToStartMeeting $True -AllowPSTNUsersToBypassLobby $True

Once you’ve set up a policy, you need to apply it to users. If you modified the Global (Org-wide default) policy, it will automatically apply to users. You need to wait at least 4 hours for any policy changes to take effect, but it can take up to 24 hours.