Register Employees

To use the Human Resources functionality, you must first add each employee by filling out the fields on the Employee Card page.

Adding new employees

You can add new employees manually, by filling out the fields on the Employee Card page, or you can use templates that contain predefined information. For example, you can create a templates for different types of employee profiles. Using templates saves time when adding new employees, and helps ensure that the information is correct each time. If you create templates for more than one type of employee, you can choose the template to use when you add an employee. If you create only one template it will be used for all new employees. After you create a template, you can use the Apply Template action to apply it to one or more selected employees. To create a template, you fill in the information that you want to reuse on the Employee Card page, and then save it as a template.

Tip

It can be helpful to personalise the Employee Template page when you create a template. For example, you might want to add a field that is not already displayed on the page. For more information, see Personalise Your Workspace.

You can modify an employee's details at any time. Keeping employee records up-to-date can simplify personnel-related tasks. For example, if an employee's address changes, you register this on the Employee Card page.

Note

You can reimburse employees for their expenses during business activities. For this purpose, you must fill in the fields on the Payments FastTab on the Employee Card page. For more information, see Record and Reimburse Employees' Expenses.

To set up an employee

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Employees, and then choose the related link.
  2. Choose the New action.
  3. On the Employee Card page, fill in the fields as necessary. Hover over a field to read a short description.

To insert a picture of an employee

If you have a picture of an employee, you can insert it on the employee card.

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Employees, and then choose the related link.
  2. Open the card for the relevant employee.
  3. In the Employee Picture FactBox, choose the drop-down button, and then choose Import.
  4. On the Select a picture to upload page, choose the Choose button.
  5. Select the file, and then choose Open.

The picture is inserted in the Employee Picture FactBox.

To register various information about an employee

On the employee card, you can set up information, such as union membership, relatives, and contracts for the employee. The following describes how to set up an alternate address. The steps are similar for all other information that you can set up from an employee card.

You can use alternate addresses to keep track of your employees’ location, for example if they are stationed abroad, on a long business trip, or residing at a summer residence.

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Employees, and then choose the related link.
  2. Open the card for the relevant employee.
  3. Choose the Alternate Addresses action.
  4. In the Alternate Address List page, fill in the fields as necessary.
  5. Repeat step 4 for each alternate address.

See Also

Record and Reimburse Employees' Expenses
Finance
Work with Business Central
Change Which Features are Displayed

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