Record Special Purchase Prices and Discounts

Note

In 2020 release wave 2 we released streamlined processes for setting up and managing prices and discounts. If you're a new customer using that version, you're using the new experience. If you're an existing customer, whether you are using the new experience depends on whether your administrator has enabled the New sales pricing experience feature update in Feature Management. For more information, see Enabling Upcoming Features Ahead of Time.

The different price and discount agreements that apply when you buy from different vendors must be defined so that the agreed rules and values are applied to purchase documents that you create for the vendors.

When you have recorded special prices and line discounts for sales and purchases, Business Central ensures that your profit on item trade is always optimal by automatically calculating the best price on sales and purchase documents and on project and item journal lines. For more information, see Best Price Calculation.

Concerning prices, you can have a special purchase price inserted on purchase lines if a certain combination of vendor, item, minimum quantity, unit of measure, or starting/ending date exists.

Concerning discounts, you can set up and use two types of purchase discounts:

Discount Type	Description
Purchase Line Discount	An amount discount that is inserted on purchase lines if a certain combination of vendor, item, minimum quantity, unit of measure, or starting/ending date exists. This type works in the same way as for purchase prices.
Invoice Discount	A percentage discount that is subtracted from the document total if the value amount of all lines on a purchase document exceeds a certain minimum.

Because purchase line discounts and purchase prices are based on a combination of item and vendor, you can also enter this configuration from the item card, where the rules and values are defined. For more information, see Register New Items.

To set up a special purchase price for a vendor

Current Experience

1. Choose the icon, enter Vendors, and then choose the related link.
2. Open the relevant vendor card, and then choose the Prices action.
3. Fill in the fields on the line as necessary. Hover over a field to read a short description.
4. Fill a line for each combination for which the vendor grants you a purchase line discount.

New Experience

1. Choose the icon, enter Vendors, and then choose the related link.
2. Choose the vendor, and then choose the Sales Price Lists action.
3. Choose New to create a new purchase price list.
4. On the General and Tax FastTabs, fill in the fields as necessary. Hover over a field to read a short description.
5. To add items to the list, do one of the following:
   • To add many items, choose Suggest Lines, and then enter filter criteria to specify the types of items to add. Optionally, you can also enter some additional settings for the items that are specific to the price list. You can change these later, if needed.
   • To copy items from another price list, choose Copy Lines, and then choose the price list to copy.
   • To add items manually, in the grid, in the Product Type field, choose the type of product that the price list is for. Depending on your selection, fill in the remaining fields as necessary. Hover over a field to read a short description.
6. To start using the price list, in the Status field, choose Active.

To set up a line discount for a vendor

1. Choose the icon, enter Vendors, and then choose the related link.

2. Open the relevant vendor card, and then choose the Line Discounts action.

   The Vendor No. field is prefilled with the vendor number.

3. Fill in the fields on the line as necessary. Hover over a field to read a short description.

4. Fill a line for each combination for which the vendor grants you a purchase line discount.

To set up an invoice discount for a vendor

When your vendors have informed you which invoice discounts they grant, enter the invoice discount code on the vendor cards and set up the terms for each code.

1. Choose the icon, enter Vendors, and then choose the related link.

2. Open the vendor card for a vendor that will be eligible for invoice discounts.

3. In the Invoice Disc. Code field, select a code for the relevant invoice discount terms to use to calculate invoice discounts for the vendor.

   Note

   Invoice discount codes are represented by existing vendor cards. This enables you to quickly assign invoice discount terms to vendors by picking the name of another vendors who will have the same terms.

   Proceed to set up new the purchase invoice discount terms.

4. On the Vendor Card page, choose the Invoice Discounts action. The Vend. Invoice Discounts page opens.

5. In the Currency Code field, enter the code for a currency that the invoice discount terms on the line applies to. Leave the field blank to set up invoice discount terms in AUD.

6. In the Minimum Amount field, enter the minimum amount that an invoice must have to be eligible for the discount.

7. In the Discount % field, enter the invoice discount as a percentage of the invoice amount.

8. Repeat steps 5 through 7 for each currency that the vendor will receive a different invoice discount for.

The invoice discount is now set up and assigned to the vendor in question. When you select the vendor code in the Invoice Disc. Code field on other vendor cards, the same invoice discount is assigned to those vendors.

To choose a principle for posting purchase discounts

When you post a purchase invoice that includes one or more discounts, you can choose between two principles for posting discount amounts. You can post discounts separately or you can subtract discounts from invoice discounts.

Before you can do this, you must have already set up the necessary accounts for posting discount amounts in the chart of accounts. You must also check that you have entered the correct account numbers in the general posting setup in the Purch. Line Disc. Account and Purch. Inv. Disc. Account fields.

1. Choose the icon, enter Purchases & Payables Setup, and then choose the related link.
2. In the Discount Posting field, choose one of the following principles for posting discounts.

Discount Posting Principle	Invoice Discount	Line Discount
All Discounts	Posted separately	Posted separately
Invoice Discounts	Posted separately	Subtracted
Line Discounts	Subtracted	Posted separately
No Discounts	Subtracted	Subtracted

Purchase invoice discounts and service charges

If you have fixed terms for invoice discounts with any vendors, you can enter them for those vendors. Then the discount will be calculated when you fill in a purchase invoice.

Before you can use invoice discounts with purchases, you must specify the vendors that offer you the discounts.

You link discount percentages to specific invoice amounts in Vend. Invoice Discounts pages. You can enter any number of percentages in each page. Each vendor can have its own page, or you can link several vendors to the same page.

In addition to a discount percentage, you can link a service charge amount to a specific invoice amount.

You can define the terms of the invoice discount in LCY for domestic vendors and in foreign currency for foreign vendors.

You can choose to have Business Central automatically calculate the invoice discounts for quotes, blanket orders, orders, invoices, or credit memos.

Tip

Before you enter this information, it is a good idea to prepare an outline of the discount structure that you want to use. This makes it easier to see which vendors can be linked to the same invoice discount page. The fewer pages that you have to set up, the faster that you can enter the basic information.

Best price calculation

When you have recorded special prices and line discounts for sales and purchases, Business Central ensures that your profit on item trade is always optimal by automatically calculating the best price on sales and purchase documents and on project and item journal lines.

The best price is the lowest permissible price with the highest permissible line discount on a given date. Business Central automatically calculates this price when it inserts the unit price and the line discount percentage for items on new document and journal lines.

Note

The following describes how the best price is calculated for sales. The calculation is the same for purchases.

1. Business Central checks the combination of the bill-to customer and the item and then calculates the applicable unit price and line discount percentage, using the following criteria:

   • Does the customer have a price/discount agreement, or does the customer belong to a group that does?
   • Is the item or the item discount group on the line included in any of these price/discount agreements?
   • Is the order date (or the posting date for the invoice and CR/Adj note) within the starting and ending date of the price/discount agreement?
   • Is a unit of measure code specified? If so, Business Central checks for prices/discounts with the same unit of measure code, and prices/discounts with no unit of measure code.

2. Business Central checks if any price/discount agreements apply to information on the document or journal line, and then inserts the applicable unit price and line discount percentage, using the following criteria:

   • Is there a minimum quantity requirement in the price/discount agreement that is fulfilled?
   • Is there a currency requirement in the price/discount agreement that is fulfilled? If so, the lowest price and the highest line discount for that currency are inserted, even if LCY would provide a better price. If there is no price/discount agreement for the specified currency code, Business Central inserts the lowest price and the highest line discount in LCY.

If no special price can be calculated for the item on the line, then either the last direct cost or the unit price from the item card is inserted.

See also

Setting Up Purchasing
Purchasing
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