Automatically update word withing document

Question

How do i set up an automation to find and replace a name of a colleague throughout a document if they are replaced with a new member of staff.

I have created a table at the beginning of the document where I have all the names of my colleagues. I want to set it up so if that name is replaced with a name of a new member of staff it will replace all occurrences of the previous name with the new name throughout the rest of the word document.

Answer 1

In my opinion, the simplest method would be to use Mapped Content Controls.

If less than about 11, you could repurpose and use the ones built into Word.

• Repeating Data Using Document Property Content Controls and Other Mapped Content Controls

If more than that, you could create and map your own Content Controls.

• Mapped Content Controls by Greg Maxey
• Insert Content Control Add-In

Mapped Content Controls are not the only method, just the latest and IMO the most effective.

For all methods available in Word for automatic replication of data, see:

• Repeating Data (Populating Multiple Like Fields) by Greg Maxey