Vendor electronic invoices

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According to Italian legislation, you must submit to the Exchange system (SDI) invoices that you receive from foreign vendors who aren't Italian tax residents. This article explains how to configure and submit vendor electronic invoices in the FatturaPA electronic format.

Prerequisites

• The primary address of the legal entity is in Italy.
• You implement the export of vendor electronic invoices symmetrically to the export of Italian customer electronic invoices. You use the common parameters that you define on the Electronic invoice parameters page in Accounts receivable. You configure those parameters in advance. For more information, see Customer electronic invoices.

Configure Accounts payable parameters

Follow these steps to set up the electronic invoice configuration in Accounts payable parameters.

1. Go to Accounts payable > Setup > Accounts payable parameters.

2. On the Electronic documents tab, in the Vendor invoice (export) field, select the Vendor invoice (IT) configuration. Use this configuration to generate the XML files for the export of vendor electronic invoices.

   

   Note

   Import configurations before you select them. For more information, see Download ER configurations from the Global repository of Configuration service.

   The parent model configuration, Invoice model, and the related model mapping configuration, Vendor invoice model mapping (IT), are automatically imported or updated.

   1. After importing the configurations, set up application-specific parameters in the Electronic reporting workspace, for the Vendor invoice (IT) format. On the Action Pane, select Configuration > Application specific parameters > Setup. You must set up at least two lines for Blank and Not blank values.

      

      These default settings are required for all scenarios, even if Reverse charge isn't applicable.

   2. In the Conditions section, in the Name column, add the other required Reverse charge item groups and associate them with the related values in the Lookup result column. For more details about how to set up Reverse charge item groups, see Customer electronic invoices.

Enable electronic invoice generation

Follow these steps to enable the eInvoice register and the generation of electronic invoice for a vendor.

1. Go to Accounts payable > All vendors.
2. Select and open the record of the vendor to enable the eInvoice register for.
3. On the Invoice and delivery FastTab, in the E-invoice section, turn on the eInvoice register option to enable electronic invoice generation for the selected vendor.

Configure invoice types

The invoice type is a mandatory attribute of electronic invoices. You must assign it to an electronic invoice before you submit that invoice to the Exchange system.

Define invoice types

Follow these steps to define one or more invoice types.

1. Go to Accounts receivable > Setup > Electronic invoice parameters.

2. On the Invoice types tab, define codes for one or more required invoice types, and enter a description for each.

   

Assign invoice types to sales tax codes

You can associate invoice types with specific sales tax codes.

1. Go to Tax > Indirect taxes > Sales tax > Sales tax codes.

2. On the General FastTab, in the Invoice type field, enter the reference to a specific invoice type.

   

Invoice types processing

The system automatically enters invoice types that are associated with the sales tax code on an invoice in the TipoDocumento tag of the XML file generated for the electronic invoice.

If you don't associate an invoice type with the sales tax code, the system automatically enters the following types of vendor invoice documents:

• TD16 – For vendors located in Italy, if an invoice contains a sales tax code where either Use tax or Reverse charge is activated.
• TD17 – For vendors located in the European Union (EU), if an invoice is issued for the provision of services.
• TD18 – For vendors located in the EU, if an invoice is issued for the sale of products.
• TD28 – For vendors located in San-Marino and the sales tax amount is greater than zero (available from version 273.47 of the Vendor Invoice (IT) format).

If the system doesn't enter a required invoice type, you can manually adjust the invoice type in the vendor invoice journal.

Configure electronic document properties

1. Go to Accounts receivable > Setup > Electronic document property types.

2. Select New to add a property type.

3. In the Type field, enter DocumentType.

4. Select Applicability to add an applicable table.

5. On the Electronic document property type applicability setup page, in the Table name field, select Vendor invoice journal.

6. Save and return to the Electronic document property types page.

   

Register invoice types

Follow these steps to register invoice types.

1. Go to Accounts payable > Inquiries and reports > Invoice > Invoice journal.

2. Select an invoice in the list, and then select Electronic document properties.

   

3. Enter a required invoice type. The value of the Value field for the invoice type overrides any automatically created codes when XML files are generated for electronic invoices.

   

Process vendor electronic invoices

To view all electronic invoices for vendors and perform various actions, go to Accounts payable > Invoices > E-Invoices > Electronic invoices. The functionality resembles the functionality for processing customers electronic invoices. For more information, see Electronic invoice register.