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Turn on or off entry and exit announcements for meetings in Microsoft Teams

  • Article
  • Applies to:
    Microsoft Teams

When you are setting up Audio Conferencing in Microsoft 365 or Office 365, you will get an audio conferencing bridge. A conferencing bridge can contain one or more phone numbers that people will use to call in to a Microsoft Teams meeting.

The conferencing bridge answers a call for a user who is dialing in to a meeting using a phone. The conferencing bridge answers the caller with voice prompts from a conferencing auto attendant, and then, depending on your settings, can play notifications, ask callers to record their name, and set up the PIN security. A PIN is given to a Microsoft Teams meeting organizer, and it allows them to start a meeting if they can't start the meeting using the Microsoft Teams app. You can, however, set it so that a PIN isn't required to start a meeting.

Note

We are frequently updating how you can manage features, so the steps here might be a little different from what you see.

Setting meeting join options using the Microsoft Teams admin center

You must be a Teams service admin to make these changes. See Use Teams administrator roles to manage Teams to read about getting admin roles and permissions.

  1. Log in to the admin center.

  2. In the left navigation, go to Meetings > Conference Bridges.

  3. At the top of the Conference Bridges page, click Bridge Settings.

  4. In the Bridge settings pane, enable or disable Meeting entry and exit notifications. This is selected by default. If you clear it, users who have already joined the meeting won't be notified when someone enters or leaves the meeting.

  5. Under Entry/exit announcement type, select Names or phone numbers or Tones.

    Note

    By default, external participants can't see the phone numbers of dialed-in participants. If you want to maintain the privacy of these phone numbers, select Tones for Entry/exit announcement type (this prevents the numbers from being read out by Teams).

  6. If you chose Names or phone numbers, enable or disable Ask callers to record their name before joining the meeting.

  7. Click Save.

Want to know more about Windows PowerShell

Windows PowerShell is all about managing users and what users are allowed or not allowed to do. With Windows PowerShell, you can manage Microsoft 365 or Office 365 using a single point of administration that can simplify your daily work when you have multiple tasks to do. To get started with Windows PowerShell, see these topics:

For more information about Windows PowerShell, see the Microsoft Teams PowerShell reference for more information.

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