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Recurring meeting created exceptions

Anonymous
2018-10-26T14:00:48+00:00

I recently created a recurring meeting series and used Weekly and checked weekdays for the recurrence pattern. I selected an end by date of 2 months out. There is nothing different about any of the days, meaning I did not create any exceptions to the series. However Outlook converted about 1/2 of them into recurrence exceptions as indicated by the broken arrow icon in calendar view. Now when I make an update to the series everyone receives about 30 individual meeting updates. I reviewed the ones that outlook considers exceptions and see NOTHING different at all. 

Is there any way to remove the exceptions and make them all part of the series? I am trying to avoid having many people get 30 meeting updates for a single series anyway I can. 

Thanks-

Jay

Outlook | Windows | Classic Outlook for Windows | For home

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  1. Anonymous
    2018-10-29T20:41:56+00:00

    I dont know how it happened or how to fix it. I hear what your saying but no clue how 15 out of 30 recurring meeting invites become exceptions. I know I did not open and save 15 individual invites on accident. What would be nice is to be able to view and delete an exceptions so a recurring meeting becomes part of the series. The main thing I wanted to avoid was for the poor invitees to get bombarded with meeting invites. they get 1 for every exception and 1 for the series. Its really crazy. 

    I will just call it a mystery and delete the series and create a new one. 

    Thanks

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  2. Anonymous
    2018-10-29T16:19:08+00:00

    Hi Jayg,

    Do you still have any questions about it?

    Regards,

    Carlos

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  3. Anonymous
    2018-10-27T06:13:21+00:00

    Hi Jayg,

    As far as I know, the icon means exception to recurring item. I have a test on my side. Based on my test, it won't show exception to recurring item icon. But once you open one of the meeting (choose Just the one), then click Yes to save your changes, the icon will change to exception to recurring item even you didn't change anything.

    I think this might be the root cause. And you can create a recurring meeting to test it. 

    Regards,

    Carlos

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  4. Anonymous
    2018-10-26T21:14:12+00:00

    Thanks for your info. Yes you are correct in the invite setup. That is exactly how I set it up. I have done this for many years and never experienced this to be clear. 

    Screen shots showing the series with broken icons indicating exception to a series. 

    Other meetings in the same series with normal series icon

    Thanks,

    Jayg

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  5. Anonymous
    2018-10-26T19:24:24+00:00

    Hi Jay,

    I did some tests based on your description, you set a recurring meeting as the following screenshot shows right? Outlook didn’t separate them. Then when I make some change, the recipients just receive an email of updates (like the second screenshot shows).

    Given this situation, could you provide us more details like some screenshots about how you configured the recurring meetings to help us understand your concerns better? Meanwhile, we would like to know that “the broken arrow icon in calendar view”, could you also send us a screenshot of it for further analysis?

    Best Regards,

    Sylvie

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