Teams Channel Calendar App - Attendee Reply to the Meeting Organizer

Question

Teams Channel Calendar App - Attendee Reply to the Meeting Organizer

Caroline 6

I have created a Calendar channel tab within one of my Teams groups. When I create meetings from the channel and my attendees click 'Reply' from the appointment in their Outlook inbox it sends the replies to the Teams group email account rather than my email account. I do receive an email when an attendee clicks 'Reply All'.. but then so does everyone else in the meeting.

A few questions -

If I create meetings in a channel, am I the meeting organizer or is the Teams group the meeting organizer and I am just coordinating an event on behalf of the Teams group?
If I am the meeting organizer, is there a way for attendees to reply direct to me?
What is the purpose of adding a co-organizer to a meeting created thru a Teams channel? Can they receive direct messages?

SokiGuo-MSFT 31,741 Reputation points Microsoft External Staff

2023-01-03T02:05:45.813+00:00

Hi @Caroline
Is there any progress on this issue? Is the following suggestion useful?
If the reply is helpful, please click "Accept Answer" as an answer. It will help others who encounter the same issue and read this thread.
Thank you for your understanding and patience!

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SokiGuo-MSFT 31,741 Reputation points Microsoft External Staff

2023-01-03T02:05:45.813+00:00

Hi @Caroline
Is there any progress on this issue? Is the following suggestion useful?
If the reply is helpful, please click "Accept Answer" as an answer. It will help others who encounter the same issue and read this thread.
Thank you for your understanding and patience!

Answer 1

SokiGuo-MSFT 31,741 Microsoft External Staff

Hi @Caroline

If I create meetings in a channel, am I the meeting organizer or is the Teams group the meeting organizer and I am just coordinating an event on behalf of the Teams group?

If you created the meeting, you're the meeting organizer. In the meeting, there will be information similar to the following.

If I am the meeting organizer, is there a way for attendees to reply direct to me?

When you join a meeting, you can chat with attendees under the Chat tab. And the chat will also be notified in the activity bar on the left.

What is the purpose of adding a co-organizer to a meeting created thru a Teams channel? Can they receive direct messages?

Co-organizers are displayed as additional organizers in the meeting participant list and have most of the capabilities of the meeting organizer. Details such as meeting settings. After you've invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting.

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Caroline 6 Reputation points

2023-01-05T15:30:07.423+00:00
Thank you for providing a bit more clarity on meeting organizers. I understand the chat feature within Teams, but still have a question regarding direct replies.

When I create a meeting in the Channel Calendar, it sends an invite to my co-workers outlook.

If they 'Reply' to the message in Outlook it does not come back to me, it goes to the Teams outlook email address.

If they 'Reply All', it goes to all the Teams group members (even those not directly invited to the meeting).

Is there a way to work around this? I'd like for the Reply to go direct to whomever organizes the meeting.
SokiGuo-MSFT 31,741 Reputation points Microsoft External Staff

2023-01-09T09:30:47.277+00:00

Hi
Did you reply with the reply option shown below? By default, it's sent to people in the entire channel, but you can modify your choices to send to specific people.
Caroline 6 Reputation points

2023-01-09T18:09:21.77+00:00

The 'Reply' option went only to the email address associated with the Teams group and 'Reply All' went to everyone on the invite.

Is there a way to click 'Reply' and have it send the email just to the meeting organizer(s) without having to manually select them? That is an extra step for users to pick and that they want to reply to the meeting organizer.
SokiGuo-MSFT 31,741 Reputation points Microsoft External Staff

2023-01-10T08:51:08.78+00:00

Hi As far as I know, automatic sending to meeting organizers is not currently supported. To get this feature quickly, we recommend that you raise it in Teams User Voices. Many features of our current products are designed and upgraded based on customers’ feedback. With requirements like this increase, the problem may well be released in the future. Thanks for your understanding and support.

Teams User Voice: https://feedbackportal.microsoft.com/feedback/forum/ad198462-1c1c-ec11-b6e7-0022481f8472

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Teams Channel Calendar App - Attendee Reply to the Meeting Organizer

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