Teams calender

Question

Is there anyway I can get notified of a new meeting invite that was posted to my teams calender. I be working on other applications and dont know there was a meeting invite sent out. Then my manager end up calling me asking why I haven't joined. It's hectic becos I also have a calender on Google, Lotus notes and teams

Answer 1

So the meeting was not sent to your calender, but to a calender in a Teams channel (shared mailbox).

If the meeting was sent to your calender in Exchange/Teams (and notification is on), you will get notification for receiving the message in Outlook App/Web.

If the meeting invite is sent to a shared calender there will not be any notification popups shown.

However, if the meeting is created in the Teams channel (so not only invite, but the meeting is actually created in a Teams channel from Teams) you will get a Teams notification when the meeting starts.

So this is more a problem of using the features correctly than getting notifications from a shared mailbox.

Your question was: Is there anyway you can get notified and indeed there is. Using Power Automate (Flow) you can send yourself a chat in Teams when a new meeting is created in the shared mailbox, that's not that difficult and you can use this template: "Send a push notification when a new email arrives in shared mailbox" as a start.

/Kenneth ML

Answer 2

Hi @Melanie,

To get notifications of new meetings, please launch Outlook for Windows application.

Once you receive a new meeting invitation email, you would hear a sound and a pop-up notification (the same as a new email arrived) if you have enabled these settings:

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And if you can use Power automate, you can also create a flow to achieve this.

For example, if a new meeting is created on your calendar, send a message to your Teams account.

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