Develop and Schedule Multiple Meetings for Same Content

Question

Please help me find a way to present (video) to 58 different people. I want to schedule 4 different sessions – each person only needs to attend 1 session (track attendance). I would like to send out a list of all 4 meeting times, allowing the person to select one meeting time and add it to their outlook calendar.

I do not want to send out 4 meeting invites, with the person only selecting 1 – that is a last resort to me. Also, I would like to ensure the session is recorded for viewing later. For that recording, I would like an option/report to inform me when someone views it, and who that was.

Answer 1

Hi @Edward Davis Jr

In Outlook you can use a feature named recurring meeting to create a series of meeting, based on conditions like:

In one week from 2/27 to 3/3, there will be four sessions, on Monday,Tuesday,Thurday,Friday.

The configuration would be like:

the meeting events on calendar:

The attendees would be able to join the Teams meeting via the same meeting link.

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To track the attendance, you can use the attendance report feature in Teams.

To record the session and check meeting records access, please refer to:

How to record: Record a meeting in Teams

The meeting records access is stored in your Onedrive and would show who accessed it.

Example (In Onedrive):

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