Set up a meeting forward rule for VIPs

Edward West 25 Reputation points

Hi there,

We currently have resources set up for meeting rooms. When someone creates a meeting and invites someone they get an automated response on whether the meeting has been accepted or declined based on room availbility.

We would like to set up an inbox rule of sorts that means if certain people are a part of the meeting it will forward the request to another mailbox.

This is so if there is a VIP user who will be in the meeting we can go before hand and test it is all working.

I have set up various different inbox rules but it never forwards it on.

Is this possible and if so how do I achieve it?

Thank you

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Outlook Management
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Outlook: A family of Microsoft email and calendar products.Management: The act or process of organizing, handling, directing or controlling something.
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Accepted answer
  1. Shaofan Lv-MSFT 6,915 Reputation points Microsoft Vendor

    Hi @Edward West

    After my test, I think it is possible, but you need to create inbox rule in room mailbox, please use this command to grant the full access permission of the room mailbox to your account. (The purpose here is to open the room mailbox).

    Add-Mailbox Permission -Identity room1 -User user1 -Access Rights Full Access -Automapping $false

    1.use "outlook web app" open the room mailbox.

    User's image

    2.create new rules using details below.


    Best regards,

    Shao fan

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