Meeting room usage

Tank-73 1 Reputation point
2023-05-10T13:04:50.5266667+00:00

Dear Microsoft Community Members,

I would like to inquire about retrieving the usage frequency of our office's three meeting rooms over the past two years. Could you please advise me on the best method to obtain this information? Thank you for your assistance in this matter.

Best regards,

Outlook Management
Outlook Management
Outlook: A family of Microsoft email and calendar products.Management: The act or process of organizing, handling, directing or controlling something.
5,054 questions
{count} votes

3 answers

Sort by: Most helpful
  1. Andy David - MVP 144.7K Reputation points MVP
    2023-05-10T15:47:42.2066667+00:00
    0 comments No comments

  2. Yuki Sun-MSFT 41,011 Reputation points
    2023-05-11T06:55:06.0033333+00:00

    Hi @Tank-73

    If what you need is a detailed usage report of the meeting rooms, you may need to look at the scripts as shared above by Andy or you can check the link below if you are not using Exchange Online:
    Exchange Meeting Room Statistics
    (Please Note: Since the web site is not hosted by Microsoft, the link may change without notice. Microsoft does not guarantee the accuracy of this information.)

    However, if you just need to get a general idea of the usage frequency, personally I would suggest opening the calendars of these room mailboxes in Outlook, so that you can see how many/ how frequently meetings are created in the room:

    1. In Outlook, go to Calendar > Open Calendar > From Room List..., select the room you want to check:
      1
    2. Select the Room's calendar to have an intuitive view of the usage frequency:
      2

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

    0 comments No comments

  3. Deleted

    This answer has been deleted due to a violation of our Code of Conduct. The answer was manually reported or identified through automated detection before action was taken. Please refer to our Code of Conduct for more information.


    Comments have been turned off. Learn more