How can I add a button to a SharePoint site that will open an Outlook meeting schedule?

Question

I have been able to add a button in my SharePoint site to open an Outlook email using the mailto function in the link. I would like to now add a new button to the SharePoint site to open an Outlook new meeting scheduler and send the meeting request to two outlook accounts.

We are trying to make an easy way for staff to schedule a conference room. In order to do this they need to book the room using one resource Outlook calendar, and set up the Teams meeting using another resource Outlook calendar. Essentially they need to include two resource accounts in their Teams meeting request, and they will never remember to include both. So I would like to add a button to my SharePoint site that would open a Teams meeting request that automatically includes both resource accounts. Then the staff could fill in the details of date and time and then book the room.

Answer 1

Hi @Rausch, Jeremy ,

You can add a button in your SharePoint site to open an Outlook new meeting scheduler and send the meeting request to two outlook accounts using a mailto link with some additional parameters. The following steps will guide you on how to do this.

1. Open your SharePoint site in SharePoint Designer.
2. Edit the page where you want to add the button.
3. Insert a new button or link and set the URL to the following: mailto: first_email_address; second_email_address?subject=Meeting%20Request&body=Please%20attend%20my%20meeting%20on%20the%20following%20date%20and%20time:%0D%0A%0D%0ADate:%20%0D%0ATime:%20

Replace "first_email_address" and "second_email_address" with the email addresses of the two outlook accounts that you would like to send the meeting request to. 4. Save the changes and publish the page.

When clicked, this link will open a new email message addressed to the two outlook accounts you specified, with the subject line "Meeting Request" and a message body requesting attendance at your meeting. However, please note that this method will not automatically schedule a Teams meeting request or include the designated conference room resource accounts.

To schedule the conference room resource accounts in Teams meeting requests, you can use Outlook on the web or the Outlook desktop app to schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers.

References:

• Create Microsoft 365 room and equipment mailboxes: https://learn.microsoft.com/en-us/microsoft-365/admin/manage/room-and-equipment-mailboxes#use-room-and-equipment-mailboxes
• Change resource scheduling settings: https://learn.microsoft.com/en-us/exchange/recipients/room-mailboxes#change-resource-scheduling-settings

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