How to create an email distribution list in office 365 on the web?

Question

I have over 700 contacts that I want to  create a distribution list for.  Is there a way to create it without adding each name one at a time?

Answer 1

Hi Arlene,

Office 365 has such feature can help you create an email distribution list. In this way, you can send email to group pf people without having to type each individual recipient’s name. You can create a distribution list by following steps:

1. Sign in to Outlook Web App as admin.
2. Go to Admin center > Groups > choose Groups.
3. Under Type, select the dropdown and choose Distribution list.
4. Enter a name and add a description for your new distribution list (You can choose if you want people outside your organization to send email to the distribution list).
5. When you are ready, click Add to create the distribution list.

Meanwhile, if you want to add plenty of members all at once, we suggest you can add plenty of members in distribution list with the help of keyboard shortcuts by following steps:

1. After you create a new distribution group, go to Admin center > Groups > choose Groups.
2. Select the distribution list you want to add members.
3. Click Edit Exchange setting > choose membership > click “+” icon.
4. You can screening members by Advanced search (Click three dots icon > choose Advanced search).
5. Choose the first member and keep holding down the shift key until you choose the last member (You can scroll the mouse wheel or drag the right slider of the list). In this way, you can select all the members between the first one and the last one.
6. Click add > click OK.

Regards,

Jay

Answer 2

Hello Josh

Your instructions helped me create the distribution group, but when I tried to execute the second part of your instructions to add multiple members, the add box only contained 2 emails, my email (***@***.com), and the one I created for the group distribution to be sent from (***@***.com).  I did not have access to the 768 contacts in my People section of Office 365.  How do I get access to my complete list to add to my newly created distribution list?

Arlene

(*** edited for protecting customers' privacy)

Answer 3

Hi Arlene,

Thanks for your updates. According to your description, we suggest you check if the 768 contacts you mentioned are mail contacts in your subscription tenant (Go to Admin center > select Exchange under Admin centers > recipients > contacts). If not, you may need to create mail contacts in Exchange Admin Center.

Regards,

Jay

Answer 4

Hi Arlene,

How is it going? Do you have any updates can provide us?

Regards,

Jay