Purview access to specific SharePoint site only

Question

Hi,
A user wishes to view audit data for a specific SharePoint Online site. Though this is possible using SharePoint Audit feature and reports, it no longer supports data for documents opened and downloaded.
I don't think there is any other way to obtain this information from SharePoint online.

The user has asked accessing Purview. We are considering giving access but due to compliance, it must be limited to a specific site the user has access to, and nothing else. Is this possible?
If there are any other ways to achieve this I would be interested.

Thanks

Answer 1

Hi @raj chahal ,

Welcome to the Microsoft Q&A community, thanks for your question. But one thing we need to declare, our forum has a "one question one thread" rule, this is to help other users who have the same problem as you can quickly retrieve the solution. Thank you for your understanding and support. Given the questions in your original post, I'll address the first one for you: Is there any other way to get the data of opened and downloaded documents from SharePoint Online?

We can track Document Downloads from Audit Log. I tested it today, this function is still available, please check the steps:

1. Login to Microsoft 365 compliance site at https://compliance.microsoft.com
2. Click on the “Audit” link on the left navigation (URL: https://compliance.microsoft.com/auditlogsearch).
3. Select the date range, and Set the “Activities” dropdown to “Downloaded file” under “File and page activities”. Optionally, you can set the filter to “File, folder, or site”.
4. Click on “Search” button to initiate the audit log search.

Reference: https://www.sharepointdiary.com/2020/10/how-to-track-document-downloads-using-audit-log-in-sharepoint-online.html#ixzz8658DHh9J

How to See Who has viewed a File in SharePoint Online? Please see the steps below:

1. Go to Site Settings >> Click on “Manage Site Features” under Site Actions.
2. Activate the “SharePoint Viewers” feature.
3. Wait for a few minutes, and when hovering over a document, You’ll see the names of the people who have viewed a document!

Reference: https://www.sharepointdiary.com/2021/01/sharepoint-online-see-who-has-viewed-a-document.html#ixzz865BGJRpV

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