SharePoint On-Premise Server 2019 control user profile creation due to limited SharePoint CAL

Question

We have a On-Premise SharePoint Server 2019. Due to limited license, we need to control only certain users to access the SharePoint. We are able to limit the access for OneDrive. Could we limit the user profile creation? Is there any license impact for user profile?

Answer 1

Hi @James Lee,

Thank you for posting in this community.

I feel regretful to inform you that we can't limit the user profile creation.

I ran a test in my side, and I found that all users in Active Directory will have a user profile created the first time they visit a SharePoint site. The creation of a user profile means that the user is synchronized from Active Directory to SharePoint. This is designed by SharePoint to better manage users in Active Directory through SharePoint. We can't change it.

I noticed that you want to control that only certain users can access SharePoint then you can set certain users to have access to the web application or SharePoint sites to achieve this.

Reference:

Manage permissions for a web application in SharePoint Server

User permissions and permission levels in SharePoint Server (Introduction to User permissions and permission levels.)

SharePoint site permissions (How to configure user permissions and permission levels.)

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