When I create a Teams meeting from a channel, will that meeting show up on all of the channel member's calendars?

Question

When I create a Teams meeting from a channel, will that meeting show up on all of the channel member's calendars?

Vargas, Heather 0

Hello -

When I create a teams calendar invite from a channel, will the channel members also receive a calendar invite to accept/deny in their calendars or is the only way for them to access in the Teams Chat?

Additionally, I have a teams meeting that I scheduled in the channel and also added required attendees, but when I go to remove one attendee and add another in the Series, I get an error message "Unable to Schedule Event - Something went wrong. Edit event to try again" and it still doesn't work when I try again.

Ran Hou-MSFT 7,640 Reputation points Microsoft External Staff

2023-09-13T07:41:10.7266667+00:00

Hi @Vargas, Heather

I am checking the status of this case. Please let us know if you would like further assistance.

Meanwhile, if the reply is helpful to you, please try to mark it as an answer, it will help others who encounter the same issue and read this thread.

Thank you for your understanding and patience!

1 answer

Your answer

Ran Hou-MSFT 7,640 Reputation points Microsoft External Staff

2023-09-13T07:41:10.7266667+00:00

Hi @Vargas, Heather

I am checking the status of this case. Please let us know if you would like further assistance.

Meanwhile, if the reply is helpful to you, please try to mark it as an answer, it will help others who encounter the same issue and read this thread.

Thank you for your understanding and patience!

Answer 1

Ran Hou-MSFT 7,640 Microsoft External Staff

@Vargas, Heather

When I create a Teams meeting from a channel, will that meeting show up on all of the channel member's calendars?

Yes, when you create a Teams meeting from a channel, that meeting will show up on all of the channel members’ calendars.

When I create a teams calendar invite from a channel, will the channel members also receive a calendar invite to accept/deny in their calendars or is the only way for them to access in the Teams Chat?

When you create a Teams meeting from a channel, the channel members will not receive a calendar invite to accept or deny in their calendars. However, they will see the meeting in their Teams. If you want to send a calendar invite to specific channel members, you can add them as required or optional attendees when you schedule the meeting. This way, they will receive an email with a link to the meeting and be able to accept or decline the invitation.

I get an error message "Unable to Schedule Event - Something went wrong. Edit event to try again" and it still doesn't work when I try again.

Here are some possible solutions to address the problem:

Try using the web version: https://teams.microsoft.com/.
Check and update Microsoft Teams.
Uninstall Teams from your device, then reinstall it.
Clear the Teams cache from your device.

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Vargas, Heather 0 Reputation points

2023-09-07T15:11:35.3066667+00:00

Hello - Thank you for your response. It would be helpful when sending a calendar request from a teams channel that the invite show up on the team members actual calendar instead of just in teams because many of our team members do not use the team's actual calendar they use their individual calendar.

Additionally. I have tried all of your suggestions above already (I am sorry I should have said that before) and still get the error when trying to remove one required attendee and add another to the series. Are there any other options?

Heather
Ran Hou-MSFT 7,640 Reputation points Microsoft External Staff

2023-09-08T02:23:36.22+00:00

@Vargas, Heather

You can edit event you've created in Outlook.

Open the event from your calendar > Edit the item details > Save.
Vargas, Heather 0 Reputation points

2023-09-08T18:11:54.9266667+00:00

Hello -

In outlook I am unable to remove or add attendees.

It only shows them as a list on the side
Ran Hou-MSFT 7,640 Reputation points Microsoft External Staff

2023-09-11T01:09:16.4333333+00:00

@Vargas, Heather

Check the checkboxes of the participants you want to cancel to do so and click Add required attendee to add attendees.
Vargas, Heather 0 Reputation points

2023-09-11T14:43:18.05+00:00

In outlook this is not an option, I only see the tracking for the attendees, not the actual attendees. The organizer of my meeting is my teams channel when I look in Outlook. In teams when I update the series (remove an attendee and add an attendee) from the required attendee field, I get this error
Vargas, Heather 0 Reputation points

2023-09-11T14:44:43.7866667+00:00

In Outlook, the Series does not let me change any of the attendees and says the Organizer is the Teams Channel. In Teams, I can remove and add attendees from required attendees, however when I click save update I get the error below
Ran Hou-MSFT 7,640 Reputation points Microsoft External Staff

2023-09-12T07:09:24.31+00:00

Hi @Vargas, Heather

Have you tried to re-schedule event does the issue still occur?

Does anyone else have the same issue?
Vargas, Heather 0 Reputation points

2023-09-12T16:45:07.3266667+00:00

I have not tried to re-schedule, as I don't want to do it the same way and have the same issue down the road. However, if that is the only way to do it, I can do that.

I am not aware if anyone else has the same issue.
Ran Hou-MSFT 7,640 Reputation points Microsoft External Staff

2023-09-13T01:27:18.61+00:00
Hi @Vargas, Heather

I tested it on my own machine, and it did not reproduce your problem. We recommend you try to re-schedule to check if the issue still occur.

My test environment is as follows:

Microsoft Teams Version 1.6.00.20074 (64-bit).

Microsoft® Outlook® for Microsoft 365 MSO (Version 2308 Build 16.0.16731.20052) 64-bit.
Ran Hou-MSFT 7,640 Reputation points Microsoft External Staff

2023-09-14T06:11:15.9166667+00:00

@Vargas, Heather

I am checking the status of this case. Please let us know if you would like further assistance.

Meanwhile, if the reply is helpful to you, please try to mark it as an answer, it will help others who encounter the same issue and read this thread.

Thank you for your understanding and patience!

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When I create a Teams meeting from a channel, will that meeting show up on all of the channel member's calendars?

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