Can you populate Notes parameter in a group in Exchange Online from web interface?

Francesco Russo 125 Reputation points

Good morning,

Is it possible to compile the notes parameter of a group from the web interface?

in the Outlook desktop address book there is the note parameter and not the description parameter as on the web and vice versa and the user who has to make the changes should always make changes from powershell, but not everyone knows how to use it


Microsoft 365
Microsoft 365
Formerly Office 365, is a line of subscription services offered by Microsoft which adds to and includes the Microsoft Office product line.
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  1. Aholic Liang-MSFT 12,866 Reputation points Microsoft Vendor

    Hi @Francesco Russo,

    Yes. The description parameter and the Notes parameter are two different parameters.

    I looked at the three admin centers as well as Outlook Client and PowerShell separately, and the same results as you. They cannot be synchronized and there is no way to modify notes parameters from the UI interface.

    Therefore, I still recommend that you use set-group as a workaround to change the Notes parameters of a distribution group.

    In addition, using set-group requires the user to have one of the following roles.

    User's image


    Here is a similar thread for your reference: How to edit a Distribution Group Note field in the GAL - Microsoft Community

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  1. Vasil Michev 79,301 Reputation points MVP

    It depends, and generally speaking it's a mess. The old/classic EAC exposed "Notes", whereas the new one and the O365 admin center is all about "Description". Yet if "Description is empty", they can surface the "Notes" value instead. Making changes via the UI results in populating the Description value. Depending on the object type, the backend sync process might then synchronize it to the Notes property... or might not. I've detailed the behavior here:

    TL;DR - if "Notes" is what you care about, best use PowerShell.

    1 person found this answer helpful.
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