Mark list item Complete

Ildiko.Molnarova 56 Reputation points
2023-10-10T12:53:04.9333333+00:00

Hi There, is there please any way how to mark a list item complete other than creating a column and choosing a value. Or is there anyway how to send the information to list item that it was completed? The point is that whoever will mark the list item complete should not have edit access because that will allow to overwrite the approval in list. Thank you.

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  1. Ildiko.Molnarova 56 Reputation points
    2023-10-11T14:23:11.3866667+00:00

    Hi Ling,

    1. Version of SP I am using: SharePoint in Microsoft 365
    2. Collecting data via a FORM and saving it to a list
    3. Per process we need to collect approval from a payroll team and that is happening via e-mail, once an e-mail is received, we need to mark the item completed. The problem is that we can not grant EDIT access to the user as it would allow to overwrite the fields in the list item that is already created and that is an issue for audit.
    4. Manually trigger - for 1 list item and not for all - the list item needs to be selected by the user which needs to be marked as completed
    5. I am not sure which column that is and why would a list item automatically be populated as completed - never heard of this before

  2. Ling Zhou_MSFT 14,220 Reputation points Microsoft Vendor
    2023-10-12T08:20:15.74+00:00

    Hi @Ildiko.Molnarova,

    Thank you for posting in this community.

    We regret to inform you that SharePoint List does not have the feature to mark an item as completed. SharePoint List is only used to record data, and the degree of completion of data varies from person to person. So, there is no out-of-the-box way to indicate that an item is complete.

    If I want to mark an item as completed, we can only indicate this through a column value. For example, a value of Yes in the IsCompleted column indicates that the item is completed.

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    Thank you for your kind understanding.


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  3. Ildiko.Molnarova 56 Reputation points
    2023-10-25T07:33:32.2266667+00:00

    Hi Ling, I don't have any remaining questions, I understand that SP has no solution for the requirement I am looking for.

    Thank you for following up.

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