Mark list item Complete

Question

Mark list item Complete

Ildiko.Molnarova 56

Hi There, is there please any way how to mark a list item complete other than creating a column and choosing a value. Or is there anyway how to send the information to list item that it was completed? The point is that whoever will mark the list item complete should not have edit access because that will allow to overwrite the approval in list. Thank you.

Ling Zhou_MSFT 23,610 Reputation points Microsoft External Staff

2023-10-11T01:57:21.1266667+00:00

Hi @Ildiko.Molnarova,

Thank you for posting in this community.

I would like to confirm a few things with you first:

1.What version of SharePoint are you using?

2.I would like to confirm with you how your list items are created? Are you collecting data through a form and saving it to a list or are you creating the items directly in the list?

3.What are the conditions for your list items to be marked as complete?

4.At what point does your items determine if it is complete? Is the judgment done automatically after you create an item, or do you need to manually trigger the judgment for all items in the list? Let me know if you have other judgment triggering situations.

5.I don't quite understand what you mean by "send the information to list item that it was completed". My understanding is that there is a column in the list that indicates whether the item is complete or not, and the value of that column is automatically populated as complete after an item reaches the completion condition. Please correct me if I'm wrong.

Thank you for your time and efforts in advance. If there is any other assistance I can provide, please feel free to let me know.
Ildiko.Molnarova 56 Reputation points

2023-10-11T14:25:44.32+00:00
Hi Ling,

Version of SP I am using: SharePoint in Microsoft 365

Collecting data via a FORM and saving it to a list

Per process we need to collect approval from a payroll team and that is happening via e-mail, once an e-mail is received, we need to mark the item completed. The problem is that we can not grant EDIT access to the user as it would allow to overwrite the fields in the list item that is already created and that is an issue for audit.

Manually trigger - for 1 list item and not for all - the list item needs to be selected by the user which needs to be marked as completed

I am not sure which column that is and why would a list item automatically be populated as completed - never heard of this before

3 answers

Your answer

Ling Zhou_MSFT 23,610 Reputation points Microsoft External Staff

2023-10-11T01:57:21.1266667+00:00

Hi @Ildiko.Molnarova,

Thank you for posting in this community.

I would like to confirm a few things with you first:

1.What version of SharePoint are you using?

2.I would like to confirm with you how your list items are created? Are you collecting data through a form and saving it to a list or are you creating the items directly in the list?

3.What are the conditions for your list items to be marked as complete?

4.At what point does your items determine if it is complete? Is the judgment done automatically after you create an item, or do you need to manually trigger the judgment for all items in the list? Let me know if you have other judgment triggering situations.

5.I don't quite understand what you mean by "send the information to list item that it was completed". My understanding is that there is a column in the list that indicates whether the item is complete or not, and the value of that column is automatically populated as complete after an item reaches the completion condition. Please correct me if I'm wrong.

Thank you for your time and efforts in advance. If there is any other assistance I can provide, please feel free to let me know.
Ildiko.Molnarova 56 Reputation points

2023-10-11T14:25:44.32+00:00

Hi Ling,

Version of SP I am using: SharePoint in Microsoft 365

Collecting data via a FORM and saving it to a list

Per process we need to collect approval from a payroll team and that is happening via e-mail, once an e-mail is received, we need to mark the item completed. The problem is that we can not grant EDIT access to the user as it would allow to overwrite the fields in the list item that is already created and that is an issue for audit.

Manually trigger - for 1 list item and not for all - the list item needs to be selected by the user which needs to be marked as completed

I am not sure which column that is and why would a list item automatically be populated as completed - never heard of this before

Answer 1

Ildiko.Molnarova 56

Hi Ling,

Version of SP I am using: SharePoint in Microsoft 365
Collecting data via a FORM and saving it to a list
Per process we need to collect approval from a payroll team and that is happening via e-mail, once an e-mail is received, we need to mark the item completed. The problem is that we can not grant EDIT access to the user as it would allow to overwrite the fields in the list item that is already created and that is an issue for audit.
Manually trigger - for 1 list item and not for all - the list item needs to be selected by the user which needs to be marked as completed
I am not sure which column that is and why would a list item automatically be populated as completed - never heard of this before

Ildiko.Molnarova 56 Reputation points

2023-10-11T14:24:24.08+00:00
Hi Ling,

Version of SP I am using: SharePoint in Microsoft 365

Collecting data via a FORM and saving it to a list

Per process we need to collect approval from a payroll team and that is happening via e-mail, once an e-mail is received, we need to mark the item completed. The problem is that we can not grant EDIT access to the user as it would allow to overwrite the fields in the list item that is already created and that is an issue for audit.

Manually trigger - for 1 list item and not for all - the list item needs to be selected by the user which needs to be marked as completed

I am not sure which column that is and why would a list item automatically be populated as completed - never heard of this before

Answer 2

Ling Zhou_MSFT 23,610 Microsoft External Staff

Hi @Ildiko.Molnarova,

Thank you for posting in this community.

We regret to inform you that SharePoint List does not have the feature to mark an item as completed. SharePoint List is only used to record data, and the degree of completion of data varies from person to person. So, there is no out-of-the-box way to indicate that an item is complete.

If I want to mark an item as completed, we can only indicate this through a column value. For example, a value of Yes in the IsCompleted column indicates that the item is completed.

User's image

Thank you for your kind understanding.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Ling Zhou_MSFT 23,610 Reputation points Microsoft External Staff

2023-10-19T05:39:23.4666667+00:00

Hi @Ildiko.Molnarova,

I am kindly following up to see if you have any remaining questions or concerns for this issue. Please feel free to reach us if any questions or concerns you may have. If the answer is helpful, please click "Accept Answer" and kindly upvote it. By doing so, it will benefit all community members who are having this similar issue. Your contribution is highly appreciated.
Ling Zhou_MSFT 23,610 Reputation points Microsoft External Staff

2023-10-25T05:45:56.1+00:00

Hi @Ildiko.Molnarova,

I am kindly following up to see if you have any remaining questions or concerns for this issue.

If the answer is helpful, please click "Accept Answer" and kindly upvote it.

Answer 3

Ildiko.Molnarova 56

Hi Ling, I don't have any remaining questions, I understand that SP has no solution for the requirement I am looking for.

Thank you for following up.

Share via

Mark list item Complete

3 answers

Your answer