Making a public calendar in Outlook

Question

Trying to create a public calendar to share with people outside my org. Don't see an option for that when I right click to open the sharing permissions. Checked in admin and public sharing is turned on. How can I make it accessible to anyone?

Ultimately I'm trying to make a calendar that guests within our Teams space can all access so also would love any tips on pulling this into the Teams space!

Answer 1

Hi Megan,

Are you trying to share a Team calendar or a calendar in your mailbox or another mailbox?

Answer 2

Hi Diane, 

I started out trying to use this work around to get a shared calendar into our Teams space: 

https://www.marksgroup.net/blog/microsoft-teams-add-a-group-calendar-to-teams/

In exploring that option, I discovered that that solution wouldn't work because most of the people who are in our Teams space are guests to our organization and therefore would not be able to view the shared calendar. (Or at least that is my understanding from this help article:https://support.office.com/en-us/article/adding-guests-to-office-365-groups-bfc7a840-868f-4fd6-a390-f347bf51aff6)

Next I tried following the directions from here on creating a calendar that's publicly available to everyone: https://www.bettercloud.com/monitor/the-academy/3-ways-to-share-your-outlook-calendar-with-others/ but didn't see any of these options. 

Ideally, I need a link to a calendar in Outlook that others can see even if they are guests in my org.  

Bonus points if it also is 1) integrated into Teams and 2) allows people to save the event to their own calendars.

Answer 3

Do you have shared calendar option in Open Outlook on the web's settings: Settings (gear icon) > View all Outlook settings > Calendar > Shared Calendars?

This link should bring it up - *if* your account 's assigned sharing policy supports it. https://outlook.office.com/calendar/options/cal...

It lets you create an html or ics file to share you calendar - the html file can be added to teams. The events can't be copied from the html calendar to your own calendar, but they can be if the ics is added to outlook. (I don't think you can add the ics to teams - I haven't figured out how yet.)

Answer 4

You posted in the forum meant for web-based Outlook.com, so it was off-topic. I moved it to the Outlook 365 for Business forum. It helps to mention your Windows version.

Answer 5

Hi Megan,  

Greetings, I have read the link you mentioned and understand that you want to share your calendar with guest users and let them access the calendar in both Outlook and Microsoft Teams, I just test this on my side and I'd like to share my test steps and result with you. Please kindly check my below reply to see if it helps:

1. For sharing calendar with external users:

• To share your calendar with external user, in Outlook web APP, click Settings > View All Outlook Settings > Calendar > Shared calendars > Publish calendar > select the calendar you want to share and set the permissions, then copy and send the ICS calendar link to the guest users. For details, please see the part “Publish your calendar” in this article: Share your calendar in Outlook on the web.
• Then guest users can subscribe to this calendar in the Outlook web APP > Calendar > Import Calendar > From Web > enter the ICS calendar link you sent and the calendar name, click Import. After that, the guest users can also view the calendar in the Outlook desktop client and copy the shared calendar events to their own calendar. For your reference: Import or subscribe to a calendar in Outlook on the web

2. For let guest users use group calendar in Microsoft teams:

• as a team owner, I added the user who subscribed to my calendar through the above method as a guest user to my team.
• as a team owner, I added a group calendar in my team.
• then I check the guest's user inbox and signed in the guest user's account to my team as a guest.
• when sign in to the team with the guest user account, I can see the group calendar I added before, and I click on the group calendar, it asked to sign in, then I signed in with the guest user's account.
• after signed in, I see the guest user's own calendar and also the calendar I shared with him before.

Given this situation, you may kindly try above steps to see if this works for you. Please feel free to let me know if there is anything unclear, I'll be happy to provide further suggestions.

Regards,

Jennifer