How to search the emails, documents, files and any other communication which was happened via email, file shared from M365 and what are the right ways to search those things out MS purview content search option?

Vinod Survase 4,726 Reputation points
2023-12-02T18:18:58.0833333+00:00

How to search the emails, documents, files and any other communication which was happened via email, file shared from M365 and what are the right ways to search those things out MS purview content search option?

Microsoft 365
Microsoft 365
Formerly Office 365, is a line of subscription services offered by Microsoft which adds to and includes the Microsoft Office product line.
4,325 questions
SharePoint
SharePoint
A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
10,249 questions
Microsoft Purview
Microsoft Purview
A Microsoft data governance service that helps manage and govern on-premises, multicloud, and software-as-a-service data. Previously known as Azure Purview.
1,056 questions
Microsoft Exchange Online Management
Microsoft Exchange Online Management
Microsoft Exchange Online: A Microsoft email and calendaring hosted service.Management: The act or process of organizing, handling, directing or controlling something.
4,373 questions
OneDrive Management
OneDrive Management
OneDrive: A Microsoft file hosting and synchronization service.Management: The act or process of organizing, handling, directing or controlling something.
1,193 questions
{count} votes

Accepted answer
  1. Emily Du-MSFT 44,071 Reputation points Microsoft Vendor
    2023-12-04T09:17:20.9233333+00:00

    1.For OneDrive, open OneDrive Online -> On the Settings menu, click OneDrive settings -> Click More settings, and then click Run sharing report -> Choose a location to save the report, and then click Save -> Click Run sharing report again, please click "You may see the results of this query here" link.

    1

    2.For SharePoint, there are three methods to get share report.

    (1)OOTB: Open the site collection -> On the Settings menu, click Site usage -> In the Shared with external users section, click Run report -> Choose a location to save the report, and then click Run report.

    (2)PowerShell:

    https://www.sharepointdiary.com/2018/09/sharepoint-online-site-collection-permission-report-using-powershell.html

    https://www.sharepointdiary.com/2019/09/sharepoint-online-user-permissions-audit-report-using-pnp-powershell.html

    (3)Audit log: Go to Microsoft 365 admin center -> Security -> Audit -> Classic Search -> In the Activities, choose activities about sharing.

    2

    3.For mails, the only way is through Microsoft Purview content search.

    Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.


    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.


0 additional answers

Sort by: Most helpful