Question about Microsoft 365 Collaboration Tools:

Question

Our team is transitioning to Microsoft 365 for better collaboration and productivity. I'm particularly interested in leveraging tools like Microsoft Teams and SharePoint for seamless communication and file sharing. Could the community share their experiences and best practices when using Microsoft 365 collaboration tools? Any tips on optimizing team workflows, integrating third-party apps, or overcoming common challenges would be greatly appreciated. I'm eager to hear about successful implementations and any lessons learned during the adoption process.

Answer 1

Hi @Stephan

Use Microsoft Teams as your hub for teamwork. Teams is a chat-based workspace that integrates with other Microsoft 365 apps, such as SharePoint, OneNote, Planner, and Power BI. You can create different teams and channels for different projects, topics, or departments, and have group or private chats, voice and video calls, and online meetings. You can also share files, co-author documents, and access apps and tabs within Teams. Teams also supports third-party apps and bots that can enhance your team’s productivity and workflow. For example, you can use the Polly app to create polls and surveys, or the Trello app to manage tasks and deadlines.

Use SharePoint to store, share, and manage your team’s files. SharePoint is a cloud-based service that allows you to create sites and libraries for your team’s content. You can sync your SharePoint files with your OneDrive for Business, and access them from any device. You can also co-author documents with your team members in real time, and use version history and check-out features to track changes and avoid conflicts. SharePoint also lets you create pages, news, and web parts to communicate and showcase your team’s work.

Use Microsoft 365 groups to manage your team’s membership and resources. Microsoft 365 groups are the backbone of collaboration in Microsoft 365. When you create a team in Teams, a group in Outlook, or a site in SharePoint, you are also creating a Microsoft 365 group that connects these resources and provides a shared identity and permissions for your team members. You can add or remove members, assign roles, and configure settings for your Microsoft 365 group from the Microsoft 365 admin center or the Azure Active Directory portal. You can also use dynamic membership rules to automatically add or remove members based on their attributes, such as department, location, or job title.

The following links may help you：

https://support.microsoft.com/en-us/office/best-practices-for-collaboration-1a8ce941-c802-42cb-bfbb-0de361ef6dd3

https://support.microsoft.com/en-au/office/best-practices-for-collaborating-with-microsoft-365-5144136b-1ff8-476f-bcba-00de0bdaa600

Hope the above information is helpful for you!

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