How to tag declined meeting message on outlook ?

Gael JEHANIN 20 Reputation points
2024-03-19T10:54:46.8233333+00:00

Hi,

When I send meeting invitation, sometime I discover that people finally refuse them.
Is it possible to tag a meeting refusal message?

Thanks,

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Accepted answer
  1. Vasil Michev 94,441 Reputation points MVP
    2024-03-20T08:50:16.72+00:00

    Hi Gael,

    You should be able to achieve that via rules. To target the rule to any declined meeting requests, you need to use the "uses the form name form" condition and select the "Decline Meeting Response" form. There are detailed instructions/screenshots in this thread: https://answers.microsoft.com/en-us/outlook_com/forum/all/how-do-i-set-up-an-outlook-rule-for-accepted/48f23cd2-c686-4ad1-87c4-3519bf609501

    For the action, select the "assign it to the category" or any other action as appropriate.

    1 person found this answer helpful.

2 additional answers

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  1. SokiGuo-MSFT 22,916 Reputation points Microsoft Vendor
    2024-03-20T08:06:59.46+00:00

    Hi @Gael JEHANIN

    Do you mean to filter out rejected emails for meetings?

    If a meeting request is declined, the meeting is not saved to your calendar and the meeting request message is moved to the Deleted Items folder.

    There is no way to show a declined meeting on your calendar in Classic Outlook. You can only show accepted or tentative meetings on your calendar. It is recommended that you set rules or categories to distinguish between them.

    However, you can enable it in Outlook on the web or in the new Outlook for Windows by manually checking "Show declined events in your calendar..." in Settings > Calendar > Events and invitations > Save declined events. More information, see: https://techcommunity.microsoft.com/t5/outlook-blog/show-declined-events-on-the-calendar/ba-p/3958648.

    thumbnail image 1 of blog post titled  Show declined events on the calendar


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  2. Gael JEHANIN 20 Reputation points
    2024-03-20T09:38:17.6666667+00:00

    Thanks, but that's not my request :)

    I'd like to tag the reply of guest from an invitation I'd sent

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