Using "cross reference" "insert reference to" heading number and text

Question

Using Word 2010.

I would like to be able to insert as cross reference a heading number and the corresponding text at the same time.

Currently, the "Insert reference to" option does not provide the choice "heading number and text". Therefore I want to insert both I have to repeat the operation twice and add a space.

I think remembering this option being available with XP.

How could I restore it.

If I have to create a macro, I would need some support. The best would be a video tutorial.

Thank in advance.

Answer 1

If you insert a Cross reference to the Paragraph number of a Numbered item, and then IMMEDIATELY run a macro containing the following code, it will insert a space and then a cross reference to the Paragraph text of the Numbered item.

Dim rng As Range

Dim strCode As String

Set rng = Selection.Range

rng.MoveStart wdCharacter, -1

strCode = rng.Fields(1).Code.Text

rng.InsertAfter " "

rng.Collapse wdCollapseEnd

ActiveDocument.Fields.Add rng, wdFieldEmpty, Replace(strCode, "\r", ""), False

rng.MoveEnd wdCharacter, 1

Set rng = rng.Fields(1).Code

rng.MoveEnd wdCharacter, 1

rng.Collapse wdCollapseEnd

rng.Select

I would suggest adding a button to the Quick Access Toolbar to run the macro.

Answer 2

You may be remembering wrong: I don't have Word 2002 installed, but in Word 2003, there is not an option to insert both the paragraph number and the heading text in a single cross-reference (this is possible with captions). You will need to insert two REF fields, one for the paragraph number and one for the heading text.

Answer 3

Any news on this topic?

Answer 4

The article you mention (http://wordfaqs.mvps.org/FormatCrossReferences.htm) does not address this issue.

Answer 5

Hi Suzanne.

From your answer, I understand that I have to repeat the action twice.

My idea was to create a new "Insert reference to" option and call it "Heading number and text".

I am currently reading a document which I think you wrote: "Formatting Cross-reference".

From there, I thought that I might be able to create this new option.