Files missing from search results

Question

When searching in the document library, some files show in the search results, but others are missing. I've already confirmed that there are no query rules in the settings.

Answer 1

Hi @lilyvalley，

Please check the document library where the files were uploaded.

• Click the gear icon in the upper-right corner and select “Library Settings.”
• Navigate to “Advanced Settings.”
• Confirm that “Allow items from this document library to appear in search results?” is set to Yes.
• Once adjusted, the library should be indexed during the next scheduled crawl.

And there are several reasons will cause the issue, such as the file is checked out or is waiting for approval. you could refer to the following steps to troubleshooting

https://sharepointmaven.com/7-reasons-you-cannot-find-the-documents-in-a-sharepoint-document-library/

---

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.