"Request Access" button in Data Products

Question

"Request Access" button in Data Products

SM 5

Hello!

Where does the "Request Access" functionality lives within Data Products page? Does it have any link to the "Workflows" in Purview? We are just trying to see if our Data Catalog "Request Access" workflow can be used for Data Products too.

Any insight on this will be helpful as there is not much documentation around.

Regards,

Sorabh

PRADEEPCHEEKATLA 90,596 Reputation points

2024-10-17T06:25:53.93+00:00

@SM - Just checking in to see if the below answer helped. If this answers your query, do click Accept Answer and Yes for was this answer helpful. And, if you have any further query do let us know.
SM 5 Reputation points

2024-10-17T22:37:36.6966667+00:00

@PRADEEPCHEEKATLA no, it did not. As I mentioned before, Data Catalog and Data Products do not interact with each other. So, the workflows for Data Catalog cannot be used for Data Products. Please let me know if you have tried it and if it has worked.
PRADEEPCHEEKATLA 90,596 Reputation points

2024-10-18T08:17:52.2766667+00:00

@SM - We are reaching out to the internal team to get more information related to your query and will get back to you as soon as we have an update.

1 answer

Your answer

PRADEEPCHEEKATLA 90,596 Reputation points

2024-10-17T06:25:53.93+00:00

@SM - Just checking in to see if the below answer helped. If this answers your query, do click Accept Answer and Yes for was this answer helpful. And, if you have any further query do let us know.
SM 5 Reputation points

2024-10-17T22:37:36.6966667+00:00

@PRADEEPCHEEKATLA no, it did not. As I mentioned before, Data Catalog and Data Products do not interact with each other. So, the workflows for Data Catalog cannot be used for Data Products. Please let me know if you have tried it and if it has worked.
PRADEEPCHEEKATLA 90,596 Reputation points

2024-10-18T08:17:52.2766667+00:00

@SM - We are reaching out to the internal team to get more information related to your query and will get back to you as soon as we have an update.

Answer 1

PRADEEPCHEEKATLA 90,596

@SM - Thanks for the question and using MS Q&A platform.

If you discover a data product in the catalog that you would like to access, you can request access directly through Microsoft Purview. The request triggers a workflow that requests that the owners of the data resource grant you access to the data product.

This article outlines how to make an access request.

To find a data product, search or browse for it in the data catalog.
Select the data product to open the data product details page.
Select the Request access button.
Fill in the form. The form is different depending on your organization and the data product, but provide all information.
Select Send when you're finished.
Approval requests are sent out to all involved parties.
When your request has been approved or rejected, you'll get an email notification.

For more details, refer to How to request access to a data product and How to search and browse for data products.

Hope this helps. Do let us know if you have any further queries.

If this answers your query, do click Accept Answer and Yes for was this answer helpful. And, if you have any further query do let us know.

SM 5 Reputation points

2024-10-08T14:21:00.08+00:00

@PRADEEPCHEEKATLA Thank you for your prompt response. I have gone through the links you shared however it does not have the information I am looking for.

Firstly, you cannot search data products from the regular search sections. You need to be in the Data Products section of Data Catalog page. That is when you see the Data Products.

Secondly, my question is, the way we can modify workflows for collections, can we modify the "Request Access" workflow in Data Products? Right now it seems like they are standalone hardcoded buttons.

Regards,

Sorabh
PRADEEPCHEEKATLA 90,596 Reputation points

2024-10-09T05:24:05.1766667+00:00

@SM - Yes, by default there is no data products available in the search sections. You need to register the data sources and then create the data products to show-up in Data catalog page.

A data product is an business concept with a name, description, owners, and most importantly a list of associated data assets. The data product provides context for these assets, grouping them under a use case for data consumers. A governance domain can house many data products but a data product is managed by a single governance domain and can be discovered across many domains.

Yes, users can modify workflows for collections in Microsoft Purview, but they must first have the necessary permissions:

For more details, refer to Manage domains and collections in the Microsoft Purview Data Map.

Hope this helps. Do let us know if you have any further queries.
SM 5 Reputation points

2024-10-10T17:06:53.9566667+00:00

@PRADEEPCHEEKATLA Just to clarify, even after a Data Product is published, it does not show up in the data catalog with other assets. A user needs to be in Data Products section to search them.

Also, my question is not around the workflows which are associated with the collections. I am specifically asking about "Request Access" button in the Data Products page. Is that hard coded or can we modify it the way other workflows are modified.

Hope I am not confusing you.
PRADEEPCHEEKATLA 90,596 Reputation points

2024-10-14T05:56:45.1966667+00:00

@SM - I apologize for the confusion. You are correct that Data Products are not searchable from the regular search sections and can only be accessed from the Data Products section of the Data Catalog page.

Regarding your question about the "Request Access" button in the Data Products page, I understand now that you are asking if it is possible to modify the behavior of the button itself. The "Request Access" button is a built-in feature of Microsoft Purview and is not customizable. However, you can create a custom self-service access workflow and assign it to the collection where your data products are registered. This will allow users to request access to data products using your custom workflow.

I hope this answers your question. Let me know if you have any further questions.

Share via

"Request Access" button in Data Products

1 answer

Your answer