Sharepoint Online indexer documentation - clarification on modifying "data source object"

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Sharepoint Online indexer documentation - clarification on modifying "data source object"

Haider, Zane 20

In the Sharepoint Online Indexer documentation, under the section Updating the data source, it mentions that "if you modify the data source object while the device code is expired, you must sign in again in order for the indexer to run."

I just wanted to ask what is meant by "data source object". Is this referring to the Sharepoint library, when for e.g. a new document is uploaded or an existing document is modified? Or is this referring to the data source within Azure AI Search, when for e.g. the container is modified?

I really want to know whether I need to sign in using the device code whenever there is a new document uploaded to the Sharepoint library or if an existing document is modified. Or if its possible to set up an indexer on a schedule that will add the new/updated documents to the index without me having to sign in using the device code.

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Answer 1

Hi @Haider, Zane ,

Agree with SnehaAgrawal, I would make a brief summary of this thread:

[Sharepoint Online indexer documentation - clarification on modifying "data source object"]

Issue Symptom:

I just wanted to ask what is meant by "data source object". Is this referring to the Sharepoint library, when for e.g. a new document is uploaded or an existing document is modified? Or is this referring to the data source within Azure AI Search, when for e.g. the container is modified?

Current status:

The "data source object" referred to in the Sharepoint Online Indexer documentation is the data source within Azure AI Search.

Uploading a new document or modifying an existing document in the Sharepoint library will not require you to sign in again using the device code.However, if you modify the data source object while the device code is expired, you will need to sign in again using the device code in order for the indexer to run.

You could click the "Accept Answer" button for this summary to close this thread, and this can make it easier for other community member's to see the useful information when reading this thread. Thanks for your understanding!

Answer 2

SnehaAgrawal-MSFT 22,721 Moderator

@Haider, Zane The "data source object" referred to in the Sharepoint Online Indexer documentation is the data source within Azure AI Search.

see- https://learn.microsoft.com/en-us/rest/api/searchservice/data-sources/create-or-update?view=rest-searchservice-2024-05-01-preview&tabs=HTTP

When you modify the data source object, for example, by changing the container to index, you will need to sign in again using the device code in order for the indexer to run.

Uploading a new document or modifying an existing document in the Sharepoint library will not require you to sign in again using the device code. You can set up an indexer on a schedule to add new or updated documents to the index without having to sign in using the device code.

However, if you modify the data source object while the device code is expired, you will need to sign in again using the device code in order for the indexer to run.

let us know

Zane Haider 0 Reputation points

2024-10-30T05:26:39.31+00:00

Hi @SnehaAgrawal-MSFT ,

Thank you for your reply. So I have just tested running a Sharepoint Online indexer on an hourly schedule, and it seems like signing in using the device code is necessary if the device code has expired and the indexer has delegated permissions to the data source. I have not made any modification to the data source object in Azure AI Search, I only uploaded new documents to the Sharepoint library. I found that new documents are added to the index on the first run of the indexer, however every hour after that the new documents are not added to the index, as it seems the device code has expired.

This is the error message I get when I click one of the failed status

Would you be able to confirm if this is expected behaviour i.e. that if an indexer is run on a schedule, and it has delegated permissions and the device code is expired, then it won't be able to extract any new changes such as newly uploaded documents on the Sharepoint library and load them into the index?

Or is it possible for new documents to be uploaded to the Sharepoint library, and for the indexer to have an hourly schedule where it can access the new changes and load them into the index, without having to login using the device code?

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Sharepoint Online indexer documentation - clarification on modifying "data source object"

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