Can scheduled meeting sync across teams and Outlook at same time and how this will work?

Question

How scheduled meeting sync across teams and Outlook at same time and how this will work?

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Answer 1

Hi Kollib,

Thank you for asking this question on the Microsoft Q&A Platform.

With Microsoft Teams and Outlook integration, it becomes easy to arrange meetings within the application and advance the work. Let’s look at the details of the procedure and the usefulness of it.

First of all, make sure both the Teams and Outlook applications are logged in with the same Microsoft account. In the Outlook application, go to the file tab, then the options tab, and then click on the calendar's menu. Finally, make sure to check “Add Teams meetings to my calendar” and “Reminders” for the sync to work.

1. On setting up Microsoft Teams, automatically an add-in is set up in the Outlook application, which enables scheduling of Teams meetings from the calendar in Outlook itself.
2. The Outlook application has a button labeled “New Teams Meeting” that allows users to create a new Teams meeting. When clicked, the invite, which can be edited with meeting information, is attached with a meeting link.
3. Soon as a Teams meeting is scheduled for a particular date in Outlook, it will be visible in both the Teams application and the Outlook calendar. It is possible for users to click on the shared link in the invite and automatically be taken to the meeting on either of the applications. Schedule a Microsoft Teams meeting from Outlook
4. It is possible to schedule and handle Teams meetings straight from your Outlook calendar without any delay and avoiding the hassle of changing between applications.
5. All your meeting notifications and reminders are centralized in one place, making it easier to stay organized and on top of your schedule.
6. Feature helps the users to make Teams chat and calls directly from their Outlook mailbox, improving communication and teamwork. And as all the meetings and appointments are consolidated into one main calendar, the management of time becomes more effective and prevents missing important meetings.

Once set up, your Teams meetings will appear in both your Outlook calendar and the Teams app. Participants can join the meeting from either platform using the provided link. This integration helps streamline scheduling, keeps all your meeting notifications and reminders centralized, and improves overall productivity.

If you have any additional questions, please let us know in the comments. We’re happy to assist further. 

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