How to block PHI / PII Upload to a specific Sharepoint site

Hunter Nance 0 Reputation points
2025-01-30T15:07:53.83+00:00

We manage sharepoint for a health care organization and allow the upload of PHI / PII since Sharepoint is HIPAA compliant, but have recently created a new Sharepoint site that we don't want protected health information uploaded to. Is there a way we can block the upload of files containing PHI or PII for just this one site?

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A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
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  1. DBG 2,376 Reputation points
    2025-01-30T15:29:00.4666667+00:00

    I could be wrong but as far as I know, you can only audit the site but not prevent unwanted content like that from getting in.

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  2. AllenXu-MSFT 23,511 Reputation points Microsoft Vendor
    2025-01-31T02:54:37.3033333+00:00

    Hi @Hunter Nance,

    I'm afraid SharePoint doesn't have such feature to detect PHI / PII documents and prevent them to be uploaded to SharePoint.

    Personally, I completely agree with you, this is indeed a good addition to the current features of SharePoint. Thank you for bringing things to our attention. We sincerely recommend you go to SharePoint Feedback community to provide your feedback: SharePoint · Community (microsoft.com). This is the best platform to let related team hear from you and make the products and services better for you and others.


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