Query on groups

Question

We are using an Exchange 2016 hybrid environment. Users are created on-premises and then migrated to Exchange Online. I have a requirement to include approximately 300 external users in an Office 365 distribution list; however, I would like to avoid adding them directly to a DL.

Is there a way for a user to create a local or contact group in Outlook(i.e local to users outlook), where user can add external users and use the group to send emails? The idea is that whenever the user wants to send an email, user can simply use this group, instead of manually adding all 300 external addresses in the BCC or CC fields every time.

To avoid the repetitive task of copying and pasting email addresses, the user is looking for a more efficient way to manage these contacts—ideally by creating and using a local or personal group in Outlook for sending emails.

Answer 1

Hi Rising Flight,

Thank you for posting your question in the Microsoft Q&A forum.

Based on your description, users could try to create Outlook contact group and add some recipients as group members for their requirements.

You could check this article for detailed steps to create and add Outlook contact group:

Create a contact group in Outlook - Microsoft Support 

Add people to a contact group in Outlook for PC - Microsoft Support 

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