Windows 10, search function is not always giving the same results.

Question

We have a Windows 10. Ok, for now I cannot not upgrade it to W11.

In Windows 10 you can search via the searchbar in the taskbar. Then you get results. (method 1)

But you can also open an File Explorer and use the search bar in that window. Then you get also results. (method 2).

When using method 2 I get more results, many more. When using method 1 I get results, but not the folders of files I am expecting.

I tried to change some settings of the paths which are indexed. I tried to re-index, ..... but stays the same.

Attention: the user is also using Ccleaner. Some like it, some not. I thought it could trouble the search results, but in Ccleaner I cannot find the "MS Search" parameter to turn it off. So I don't know if that is an issue.

So question: is there really an difference in searching? Can I configure it to get the same results?

Thanks for your feedback.

kind regards

Kurt

Answer 1

Hello , I am Henry and I am happy to help

Yes, there is a difference between Windows Search (taskbar search) and File Explorer search, and this can lead to varying results. Here’s why:

Key Differences Between Taskbar Search & File Explorer Search

Scope of Search

1. Taskbar Search primarily pulls results from indexed locations, including system settings, apps, and web results. It may not always include all files, especially those in non-indexed locations.
2. File Explorer Search searches within the specific folder you are in and can scan non-indexed locations, which is why it often returns more results.
3. Indexing Behavior
   1. If a folder is not indexed, it may not appear in Taskbar Search, but File Explorer Search can still find it by scanning the directory manually.
   2. You can check indexed locations via Control Panel > Indexing Options and ensure the necessary folders are included.
4. CCleaner Impact

• CCleaner may clear temporary files and cached data, but it should not directly affect Windows Search indexing. However, if it removes certain system files related to indexing, it could cause inconsistencies.

How to Get Consistent Search Results

1. Ensure All Important Folders Are Indexed
   1. Open Control Panel > Indexing Options
   2. Click Modify and ensure your frequently searched folders are included.
   3. Rebuild the index by clicking Advanced > Rebuild.
2. Use Advanced Search Filters in File Explore
   1. Try using search operators like kind:document or name:filename to refine searches.
3. Check Windows Search Settings
   1. Go to Settings > Search > Searching Windows and set it to Enhanced Mode for broader indexing.
4. Test Search in a New User Profile
   1. Create a new local user account and test if search behaves differently.

Let me know if you need more information.