how to trigger a logic app when a document is created in any document library on a Sharepoint site

Question

how to trigger a logic app when a document is created in any document library on a Sharepoint site

David Phillips (AU) 6

HI, I have a Sharepoint site being used for document management. Using Logic App we deploy a Document Library for each customer, and then project folders in each customer library. I'd like to be able to trigger one Logic App to run to update metadata when a document is created in any of the customer document libraries. I would like to do it all from one Logic App, and not have one Logic App per Library.

Any thoughts please?

Praveen Kumar Gudipudi 540 Reputation points Microsoft External Staff Moderator

2025-05-07T21:29:48.6033333+00:00

Hello David Phillips (AU),

We have multiple triggers in share point connector, please use below list of trigger based on your requirement.

Please let us know if you have any further concerns.
Sai Prabhu Naveen Parimi 1,430 Reputation points Microsoft External Staff Moderator

2025-05-08T08:00:56.9333333+00:00

@David Phillips (AU)

Following up to see if you have a chance to check the previous response form Praveen Kumar Gudipudi and let me know if you have any further questions on this.
David Phillips (AU) 6 Reputation points

2025-05-15T05:14:50.1233333+00:00
@Sai Prabhu Naveen Parimi thanks for your suggestion, however no single trigger monitors across all Document Libraries simultaneously. They only monitor a file, list, folder or item within a library. I need a single trigger that triggers whenever a document is created in any Document Library within a (sub)site. thank you for your contribution though.

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Praveen Kumar Gudipudi 540 Reputation points Microsoft External Staff Moderator

2025-05-07T21:29:48.6033333+00:00

Hello David Phillips (AU),

We have multiple triggers in share point connector, please use below list of trigger based on your requirement.

Please let us know if you have any further concerns.
Sai Prabhu Naveen Parimi 1,430 Reputation points Microsoft External Staff Moderator

2025-05-08T08:00:56.9333333+00:00

@David Phillips (AU)

Following up to see if you have a chance to check the previous response form Praveen Kumar Gudipudi and let me know if you have any further questions on this.
David Phillips (AU) 6 Reputation points

2025-05-15T05:14:50.1233333+00:00

@Sai Prabhu Naveen Parimi thanks for your suggestion, however no single trigger monitors across all Document Libraries simultaneously. They only monitor a file, list, folder or item within a library. I need a single trigger that triggers whenever a document is created in any Document Library within a (sub)site. thank you for your contribution though.

Answer 1

Sina Salam 21,226 Moderator

Hello David Phillips (AU),

Welcome to the Microsoft Q&A and thank you for posting your questions here.

I understand regarding your explanations that you will need how to trigger a logic app when a document is created in any document library on a Sharepoint site.

The best approach is to use SharePoint Webhooks with Azure Function + Logic App since Logic App cannot directly monitor all libraries, I will recommend the below step by steps:

Use a PowerShell script or Azure Function to register a webhook for each document library. So that each webhook will call a single HTTP-triggered Logic App or Azure Function. See more details here - https://learn.microsoft.com/en-us/sharepoint/dev/apis/webhooks/lists/create-subscription
Then, use a single HTTP trigger Logic App that gets notified when any webhook fires, then parse the library and file metadata from the webhook payload. Check how to trigger Logic App from SharePoint Webhook - https://learn.microsoft.com/en-us/azure/connectors/connectors-native-webhook
After then, you will use SharePoint REST API to get file details.
- Once the Logic App receives the webhook:
- Use the resource URL in the payload to get the document's metadata.
- Modify or update the metadata as needed using the "Update file properties" action. https://learn.microsoft.com/en-us/sharepoint/dev/sp-add-ins/working-with-lists-and-list-items-with-rest
Lastly, add retries, error handlers, and condition branches to ensure robustness. - https://learn.microsoft.com/en-us/azure/logic-apps/logic-apps-exception-handling

I hope this is helpful! Do not hesitate to let me know if you have any other questions or clarifications.

Please don't forget to close up the thread here by upvoting and accept it as an answer if it is helpful.

David Phillips (AU) 6 Reputation points

2025-05-15T05:18:37.15+00:00
@Sina Salam thank you very much. this is pointing me in the right direction. As the libraries are being dynamically created using logic apps, is there a way to also deploy a webhook for a library when the library is deployed? Thank you!
Sina Salam 21,226 Reputation points Moderator

2025-05-15T21:03:52.78+00:00
Hello David Phillips (AU),

Thank you for your feedback.

Yes, it is possible to automatically register a webhook for each newly created SharePoint document library, even if the libraries are created dynamically via Logic Apps.

Immediately after Library creation you can register Webhook by:

Add a step in the same Logic App (or trigger a secondary Logic App/Azure Function) to register a webhook for the newly created library.

Use the SharePoint REST API to register the webhook: Endpoint > POST /_api/web/lists(guid'<list-id>')/subscriptions Headers:

Content-Type: application/json

Accept: application/json;odata=verbose

Body:
{ "notificationUrl": "<your-logic-app-or-function-url>", "expirationDateTime": "2025-06-15T23:59:59.000Z", "clientState": "secretClientValue" }

After creating the library, use the SharePoint REST API to retrieve its List ID: GET /_api/web/lists/GetByTitle('<LibraryName>')

You can also register Webhook programmatically by using an HTTP action in Logic App or an Azure Function to call the above POST request with the List ID.

Success.
Sai Prabhu Naveen Parimi 1,430 Reputation points Microsoft External Staff Moderator

2025-05-19T11:41:29.33+00:00

David Phillips (AU) I wanted to check if @Sina Salam's response clarified your follow-up questions.

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how to trigger a logic app when a document is created in any document library on a Sharepoint site

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