How do i send an email to all members of a group i created

Question

I created a group in my outlook 365 so I can send emails to all the members in the group. How do I do this?

Answer 1

Hi Marie Barclay,

Welcome to Microsoft Q&A Forum. Thank you so much for your question. I understand how important it is to ensure your group communications work smoothly, and I’m here to help. 

How to Send an Email to Your Group 

If your group was created in the Microsoft 365 Admin Center as either a Distribution Group or a Microsoft 365 Group, you can send an email by: 

1. Opening Outlook 365 (web or desktop). 
2. Clicking New Email. 
3. Typing the group name in the To field. 
4. Composing your message. 
5. Clicking Send — your email will be delivered to all group members. 

Important Notes About Group Type 

If You Created a Group in the Admin Center: 

• Your group has its own email address (e.g., ******@yourcompany.com). 
• Outlook will automatically send your message to all members when you use the group name. 

If You Created a Group in Outlook Contacts: 

• The group does not have a dedicated email address. 
• Outlook will not automatically send to all members. 
• You’ll need to manually select each contact or copy/paste their emails into the “To” field. 

  Could you please confirm whether your group was created in the Microsoft 365 Admin Center? 

If yes, feel free to follow the steps above to send your email. If not yet or you’re unsure, just reply to this message. I’ll be happy to walk you through the setup process step-by-step. Looking forward to helping you get this sorted quickly and easily. 

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