How do I merge calendars so I only have to look at one with everything on it??

Question

This Calendars feature is poxy, I can't add Holidays to my preferred calendar, and to see all the relevant entries, I have to have multiple calendars open...I just want one, with all my items on it, how to please?

Answer 1

Hello All . Not sure if these question have been answered, exporting is not a solution. Here is a possible solution that worked for us.

Situation: I have 2 Service companies with 2 separate calendars. plus my own 365 personal calendar. Adding calendars to 365 creates 3 separate calendars of schedules. I want to view all calendars stacked into one calendar.

Solution: In Outlook 365 (Desktop was tested) Calendar - View - Overlay. This Combined or Stacked all calendars into one view

Answer 2

Hi Kelly, how to do in the web version?

Answer 3

Hi Samele Haell,

Have a Good day.

Thank you for posting to Microsoft Community, we are Happy to assist you.

First of all, we apologize for the trouble and inconvenience caused to your work!

To assist better you, could you please provide us with additional details?

1. May I know your affected account type (such as Microsoft365 business account, Outlook.com/Hotmail.com/live.com account)?
2. May I know more details regarding your specific Office 365 subscription?

Are you using Microsoft 365 Business Basic, Standard, Enterprise, or Education? Alternatively, is it Microsoft 365 Family, Personal, Office 365 Home and Business, Office 365 Home and Student, or a Personal Outlook.com subscription?

3. May I know how account configured in Outlook (such as Exchange, IMAP, POP)?
4. May I know what version of Outlook do you have? What version of Outlook do I have? - Microsoft Support.
5. Attaching relevant screenshots for your issues with relevant example would be immensely helpful.

Please share screenshot with hide personal and sensitive data

**In the meantime,**until you could provide us with above required information.

Have you tried to view the multiple calendars at the same time side-by-side or combined into a stacked overlay view?

You could follow below steps to enable overlay view:

1. In Calendar, in the Navigation Pane, right-click the name of the calendar that you want to view.
2. Click Open in New Window.

• In Calendar, in the Navigation Pane, select the check box of another calendar that you want to view.
  The calendar that you selected opens next to the calendar that already appears.

1. In Calendar, in the Navigation Pane, select the check box of another calendar that you want to view.
   The calendar that you selected opens next to calendar that is already displayed. Each successive calendar opens next to the one most recently opened.
2. On the calendar tab, click View in Overlay Mode.

That calendar is now in overlay mode with the one you opened first — usually your default calendar.

1. To add another calendar to the overlay, repeat step 2.

Note: Please understand that our initial reply may not always immediately resolve the issue. However, with your help and more detailed information, we can work together to find a solution.

Best Regards,

Microsoft Community Moderator

Answer 4

Hi Samele Haell,

Have a Good day.

Thank you for your updates regarding your issue.

We are sorry for previous questions we tried to investigate the current situation to assist you better.

In the meantime, if you are talking about Merge items from multiple calendars,

You can combine the calendar folders within the Navigation Pane, so that the items appear on one calendar.

By doing the following steps:

Export calendar information

1. Click theFile tab.
2. Click Options.
3. Click Advanced.
4. Under Export, click Export.
5. Click Export to a file, and then click Next.
6. Click Outlook Data File (.pst), and then click Next.
7. Click the calendar folder that you want to export, clear the Include subfolders check box, and then click Next.
8. In the Save exported file as box, enter a folder location and file name, or click Browse to select a folder and enter the file name.
9. Click Finish.

**Note:**Exporting calendar items makes a copy of the items, but does not delete the items from any calendar.

Import calendar information

1. Click the File tab.
2. Click Open.
3. Click Import.
4. Click Import from another program or file, and then click Next.
5. Click Outlook Data File (.pst), and then click Next.
6. Click Browse to select the file you created in the previous section, and then click OK.
7. Under Options, click Do not import duplicate items, and then click Next.
8. Under Select the folder to import from, click the Calendar folder.
9. Clear the Include Subfolders check box.
10. Click Import items into the same folder. If you have multiple accounts, you might have different Outlook Data Files. Click the destination account where you want the calendar items to appear.
11. Click Finish.

Best Regards,

Microsoft Community Moderator