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Jimbofski-0863 avatar image
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Jimbofski-0863 asked erinding-msft commented

Project 2019 Levelling / dependencies unexpected results; project end date "needlessly" extended

I'm hoping some of you Project gurus can help with an issue I'm having with levelling (and dependencies). It seems inexplicable that reducing the size of some work from a project has the result of extending the project end date with levelling enabled. I'm seeing this in a complex project and the date effects can be profound from this; however I've managed to capture the essence of the issue I see into hopefully a small and easily understood example.

I start with a project that is simple; 2 people working on tasks. Ed's tasks are sequential, enforced by predecessors. One of Jon's tasks (line 9) is dependent on one of Ed's tasks.

This very simple example levels to an optimal result. But if you reduce line 3's work to 1 week from two, the end result is the project extends in total duration by a week!

Initial view:

83803-proj-start.png

Reduced task line 3 to 1 week, project delivery extends out by 1 week(!), from 26/05 to 02/06. It seems obvious that there is a perfectly good route through the plan that doesn't extend the duration and satisfies the dependencies. And that's what I expected / hoped Project would pick.

83832-proj-badlevel.png

If we allow levelling to split the task, then it splits the task around the obstacle, though this may be undesireable for many reasons - particularly if there was a perfectly good plan without a split, so preference is to have splitting turned off. See here with splitting enabled:

83812-proj-split.png

And finally, if I manually "hint" to the levelling engine via priorities on a couple of the tasks, then it will adopt one of the optimal plan variants that seemed so obvious to me:

83833-proj-priorities.png

I was hoping that Project would have the smarts to be able to get to the last plan shown above without having to be guided in the direction - that it would crunch the plan and come up with the shortest date, which surely must be the most desireable use case. While it isn't very hard to figure out which tasks to prioritise here as the example is very small, it's a bit random and just being driven by inspecting how the engine seems to be behaving. I'm not sure it will be practical to track through all the dependencies on a large, complex project and tweak priorities to make this happen, and it seems you'd likely have to constantly fiddle with this to get the engine to do the right thing in the face of change over the project lifetime.

Am I missing something in how I'm driving this - without specifying priorities could project have given me a better result? Any advice and pointers from the pros very gratefully received. Thank you in advance.

office-itpro
proj-start.png (186.4 KiB)
proj-badlevel.png (187.8 KiB)
proj-split.png (191.2 KiB)
proj-priorities.png (192.1 KiB)
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erinding-msft answered

Hi @Jimbofski-0863

Please note, the usage issues of Project are not supported on Q&A forum currently. We handle general issues such as installation, activation of Project.

If needed, you may also post your question on Tech Community.

Thanks for your understanding.


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Jimbofski-0863 avatar image
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Jimbofski-0863 answered erinding-msft commented

@erinding-msft thank you for your note, it is appreciated. I was confused as when searching for MS forums to discuss this issue, I did find lots of Project user type posts on here, but digging further it seems these boards may now be closed?
Is this here: ba4a14d8-e720-4e1e-ac57-6dea09b1e326 actually the optimal place for this? Or can you suggest anywhere better? Thanks for your help, generally I've found most MS things to be very intuitive and so have rarely had to seek out assistance! :)

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Hi @Jimbofski-0863
Sorry for the delay.
I noticed that you have posted on Answers forum and get some reply from others on the forum.
This is a right forum where you could post your issue.
And as said in my first reply, we focus on general issues such as installation, activation of Project. Next time you have further issues related to Project, you could also post on Microsoft Tech Community forum.
The reason why we suggested to post on the right forum is that you will get best support and help.
Thanks for your understanding. :)

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