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We want to start a retention policy of 30 days move to one folder. example a folder called 30-days. At 60 days to another folder. Example 60-days and 90 days delete.
I have the retention policy setup but i can not find a way to add the folders to all mailbox's every user for standardization.
My CEO swears his last job did it this way and he wants us to do the same.
Thanks in advance.
Bryan.
if it is an adhoc job you can try it with vba https://learn.microsoft.com/en-us/office/vba/api/outlook.folders.add
Hi Bryan,
Your CEO is probably talking about the Managed Folders feature, which was replaced by Retention Tags and Policies in Exchange 2010.
The only approach I see for you is leveraging EWS for automating adding a folder and applying a Tag via powershell.
I found this for you:
https://blogs.perficient.com/2016/03/23/office-365-script-to-recreate-managed-folders-functionality/
I hope this helps you a bit further and calm your CEO... :)
KR, Alex
Hi Alex, Thanks for the reply and the research I really do appreciate it.
I have seen similar post but I have not been able to find the actual .ps1 file the link goes to a script repository but I have tried searching with no luck.
Hi Bryan,
I'm so sorry, I didn't click the link myself after reading! You're totally right, this one ends in nirvana...
I found two blogs, one for creating the folder(s), one for putting the tag... yet no combination like the first...
add folder: https://gsexdev.blogspot.com/2015/09/ews-create-mailbox-folder-powershell.html
add tag: https://powershellposse.com/2017/02/09/adding-a-retention-tag-custom-folder-exchange/
I didn't walk through the scripts, but with the second you might need to change where it walks through any folders. You need to set to only bind one specific folder.
I hope you find it useful though..
KR, Alex
Hi,
I'm afraid it's not realizable in on-premise Exchange.
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Hi Eric,
Does that mean it is possible in the cloud version of office?
Hi,
Retention tag is same in Exchange online.
You might need Outlook add-in, or EWS scripts.
Something might help is to create an Inbox rule that archive messages received after a specific data, for example:
In EMS
$date= (Get-date).adddays(-7)
New-InboxRule -Name Move -Mailbox MailboxName -MoveToFolder "MailboxName:\inbox\old" -ReceivedAfterDate “$date”
If are good at scripts, you can work on it and make it close to your requirement.
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I am writing here to confirm with you how the thing going now?
If you need further help, please provide more detailed information, so that we can give more appropriate suggestions.
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why do you differ 30,60,90 days? If you use Archiv all email from inbox stored in inbox. If you search a e-mail you can't remember is it in 30, 60 or 90-day folder.