Exchange 2016 Hybrid - Archive policy best practice

Muhammad Zeeshan Afzal 1 Reputation point

We have Exchange 2016 hybrid. For Online users we are going to enable online archiving. What are the recommendations/best practice to set the retention policy i.e. how often emails should move to archive database? 1 year, 2 year, 5 year? What is the best practice?.

Exchange Server Management
Exchange Server Management
Exchange Server: A family of Microsoft client/server messaging and collaboration software.Management: The act or process of organizing, handling, directing or controlling something.
7,207 questions
0 comments No comments
{count} votes

2 answers

Sort by: Most helpful
  1. Andy David - MVP 138K Reputation points MVP

    There is no best practice. It all depends on your company requirements and how large you want the primary mailbox size to be.

    0 comments No comments

  2. Lucas Liu-MSFT 6,156 Reputation points

    Hi @Muhammad Zeeshan Afzal ,
    Agree with Andy.
    There is no official best practice recommended by Microsoft.How to set the retention policy completely depends on the needs of users. For example, if the user mailbox receives and sends a large number of mails, and hope that the size of the primary mailbox is not too large. Then the retention period of "move to archive" can be set smaller.
    In short, it all depends on the needs of users in your organization.
    Please refer to: Retention tags and retention policies


    If the response is helpful, please click "Accept Answer" and upvote it.
    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.