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Hi, Over the next 2 years I need to book staff into multiple training sessions where they will have to select a session time that suits them. They will need to accept the meeting/training session so it goes into their calendar. I also need to be able to cap each session so when it's full additional staff cannot select that session. I will also need to track each session to confirm numbers etc. Is something that I can do using outlook or another 365 application?
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Hi,
Sound like you can create a room mailbox and you send invitation to all users with the room mailbox specified. There is a value "capacity" you can set for a room mailbox but it's sole purpose is to show capacity, not enforce it. So it will not prevent the user joining the meeting even the capacity has been reached.
That's all I know from Exchange side.
Maybe you would like to vote in this link: https://outlook.uservoice.com/forums/322590-outlook-for-windows-desktop-application/suggestions/32006899-max-attendee-limit-for-meetings
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@Eric Yin-MSFT Thank you but the users don't have room mailboxes, I'm not sure how that works. I need to send the session options to 250 staff. The training is optional but I need to cap the sessions and track who accepts which session to confirm numbers.
I did however, vote on the link. That would be a great feature that would be very helpful.
I have worked out how to create the events in the calendar, save them as ICS files and send the options (files) in an email. But the invitee cannot accept or decline and I can't track. They can open the time slot and click save to calendar, it then goes into their calendar but I can't see any of that from my end.
Hi,
It seems you have to send each meeting invitation to everyone: Create appointments and meetings
Via Outlook you can track who accepted it:
That might be my only way, which will work, in a roundabout way. I would just have to keep an eye on it and once it is at capacity I may have to send an update to everyone.
Thanks for your help I do appreciate it
Would you accept it as answer to close this thread? Thanks in advance.
Hi @Priest, Niccole
I am writing here to confirm with you how the thing going now?
If you need further help, please provide more detailed information, so that we can give more appropriate suggestions.
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