Force numbering on first line of table of figures with long headings

Question

Hi

For Table of figures - how can the page number be kept on the first line of a long heading

FOR Example :

Figure1 : XXXXXXXXXXXXXXXXXXX ..................................1

            XXXXXXXXXXXXXXXXXXX

            XXXXXXXXXXXXXXXXXXX

Figure 2 :XXXXXXXXXXXXXXXXXXX ................................10

            XXXXXXXXXXXXXXXXXXX

            XXXXXXXXXXXXXXXXXXX

instead of

Figure1 : XXXXXXXXXXXXXXXXXXX

            XXXXXXXXXXXXXXXXXXX

            XXXXXXXXXXXXXXXXXXX....................................1

Answer 1

Brief answer, you cannot using Word's automatic TOF settings.

A Table of Figures is created using the TOC field. Here are some background links. I included a link to this question and my solution in the second of these spots in my page on Complex Documents.

• Insert a Table of Figures
• Table of Figures Problems

However, you can use a modified Table of Contents to do something like what you want. See the blue screenshot below.

1. I would suggest having the long descriptive text in a separate paragraph, perhaps showing on the same line in the text using the Style Separator.
2. Have the description in a different style so that it shows up under the Figure number (and name) that is in the Caption style.
3. Then have the setting for that level used by your separate style not display page numbers.
4. You will need to use a style not used in your general TOC for the descriptive text.

See also:

• TOC Tips and Tricks by Suzanne Barnhill, MVP
• TOC Switches by Suzanne Barnhill, MVP

Here is a link to a sample document with this setup.

http://www.addbalance.com/usersguide/ComplexDocsTOFdemo.docx The field code I used is: { TOC \t "Caption,1,CaptionNot,2" \h \z \n 2-2 }

Screenshot.

Note that the Table of Figures is actually using a regular TOC field configuration because normally a TOF is only one level. The TOC 2 style was modified to indent from the right. If you do not want that for your regular TOC, you would want to set the level defined for the CaptionNot to one that is not used in your regular TOC and adjust the style for that TOC level.

The sample document contains a second table of figures with the level set as level 9.

That field code is: { TOC \t "Caption,1,CaptionNot,9" \h \z \n 2-9 }