Block read.ai and other bots from external joining participants

Question

We are seeing an increase with external attendees joining teams meetings and bringing in read.ai bot. We need a way to block this as well as other bots from external attendees from joining. This is a security issue for us and we can’t seem to find a solid answer on how to block and prevent.

Answer 1

This setting won't affect Copilot's ability to join the meetings.

Answer 2

Dear Austin,

Good day!

Thank you for posting to Microsoft Community. We are glad to assist!

Based on your description regarding "Block read.ai and other bots from external joining participants ". you can block them from joining by involving your admin and setting "Require a verification of anonymous users and people from untrusted organizations", this option will prompt that "Anonymous users and people from untrusted organizations" prove that they are real people, thus preventing bots (including web-based recording bots) from participating in your meetings. More information: Require verification checks to join Teams meetings and webinars in your organization - Microsoft Teams | Microsoft Learn

Your admin can set this option through Meeting Policies - Microsoft Teams admin center - > Meetings - > Meeting Policies -> Choose the meeting policy for which you want to set these changes (you can change the global policy for all users, or you can make these changes for all policies you have, if you have some users using custom policies). -> Meeting Lobby and Join Section, set Require a check of anonymous users and people from untrusted organizations", this option will ask "Anonymous users and people from untrusted organizations.

After enabling this option, all anonymous users will have to pass the real person test to prove that they are not bots.

More info here:  Require verification checks to join Teams meetings and webinars in your org - Microsoft Teams | Microsoft Learn

In the Teams admin center, you can also disable anonymous user join in the meeting settings.

More info here: Teams settings and policies reference - Microsoft Teams | Microsoft Learn

We look forward to your response.

Best regards,

Inema |Microsoft Community Moderator

Answer 3

Unfortunately, everyone who is joining externally are required CAPCHA now. this is frustrating for our business partners.

Answer 4

If i turn this setting on, will it affect CoPilot's ability to join calls and meeting and transcribe?

Thanks