How do I share Busy of a secondary calendar with My Organization

Question

On Outlook, I have my primary calendar and several secondary calendars. The secondary calendars are not imported from anywhere else; they were directly created in Outlook, and all have many events, which are set to show time as Busy. Members of my organization can see my Busy status only for events on my primary calendar, but not on my other calendars.

I saw instructions at

https://answers.microsoft.com/en-us/outlook_com/forum/all/how-can-i-get-my-calendar-to-show-busy-as-the/7a019fbf-3d46-4715-a71d-93031715320b#:~:text=If%20you%20want%20to%20control%20how%20others,view%20when%20I%27m%20busy%E2%80%9D%20or%20%E2%80%9CFree/Busy%20time.%E2%80%9D

but I think these are designed for the primary calendar, not a secondary calendar.

I tried selecting a secondary calendar's Properties, Permissions, so that I could let people in My Organization view the busy status. But the listbox control is blank, with no My Organization entry. When I click the Add... button, I can't see how to add My Organization.

I also cannot see how to do this in the web app. A solution in either Classic Outlook for windows or the web app would be helpful.

Thanks

Answer 1

Hi Dave Smith_946

Good day! Thank you for posting to Microsoft Community. We are happy to assist you.

I am truly sorry for the inconvenience this issue has caused you. Based on the description, I understand that you would like to share the free/busy information of your secondary calendar in Outlook with your organization.

After doing lots of research and tests, I regret to inform you that it is not feasible to share the free/busy information of your secondary calendars in Outlook with your organization. The secondary calendars are intended for private uses such as keeping track of personal events or reminders.

We do understand your concern about this feature and how it helps you to improve your efficiency in such a daily busy work schedule. Still, as it is related to Outlook product design, it is strongly recommended to submit your valuable feedback directly to the Microsoft product development team by either going to Help from your Outlook App > submit Feedback or by posting on Outlook · Community (microsoft.com) for feature requests. 

This Microsoft answers community team and the Microsoft product development team are separate. Therefore, for features suggestions or design queries, users need to submit feedback to the Microsoft product design team from their side. Once a user sends feedback through the above means, it will be sent directly to Microsoft and routed to the relevant product team so that can review it to do specific development in product services. Users can guide to the Microsoft's developer team to make some necessary changes on product services. Your unique perspective and suggestions can help shape the future of Microsoft product and make it even better for you and others.

Your feedback is incredibly important for the product developer team as they strive to continuously improve the product and provide the best experience for users. Your unique perspective and suggestions can help shape the future of Microsoft product and make it even better for you and others.

Please note that nobody here is the product developer or decision maker and has no control over the product. Everyone, including us as a community moderator, can only assist you with the query for providing available solutions and the feature's availability status within our scope and capability.

Your feedback is crucial in helping us understand user needs and preferences, and it can influence future updates and features. To check more details about how to submit feedback, kindly refer this article Learn about how to provide feedback to Microsoft - Microsoft 365 admin | Microsoft Learn.

Your understanding and patience are greatly appreciated.

Sincerely,

Roger Shen

Answer 2

Hi Diane,

I know I can share free/busy on secondary calendars using Outlook on the web. But can I share free/busy on secondary calendars with My Organization? If so, please tell me how.

Thanks,
Dave

Answer 3

You can share free/busy on secondary calendars but need to do it in Outlook on the web or new outlook, not classic.

Answer 4

If you want to pass on the feedback, you're welcome to do so, Roger.

Answer 5

Are you sharing it from Outlook on the web? You can choose the permissions there

https://outlook.office.com/mail/options/calendar/SharedCalendars 

Add the address and share then change the permissions at the bottom.