Auto forwarded meeting cancelations

TRDx2 141 Reputation points
2021-08-04T16:41:50.893+00:00

I have a user (person A) who left the company. His email is set to automatically forward to another user (Person B) from Exchange ECP. The two users were in a lot of the same meetings. When someone updates those meetings to remove person A and selects send updates only to deleted or added participants, the cancelation is auto-forwarded to person B and the meeting is cancelled on person B's calendar. Person B still needs to attend the meeting so they don't want to see the meeting cancelled (or removed) on their calendar. How do I prevent this from happening?

Background: We are running on-prem Exchange 2016. Person A's mailbox has auto forwarding enabled from Exchange ECP not from a rule on person A's mailbox.

Thanks,
T

Exchange Server Management
Exchange Server Management
Exchange Server: A family of Microsoft client/server messaging and collaboration software.Management: The act or process of organizing, handling, directing or controlling something.
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Accepted answer
  1. JeffYang-MSFT 6,241 Reputation points Microsoft Vendor
    2021-08-05T06:53:31.527+00:00

    Hi @TRDx2 ,

    I tried a lot of tests in my environment but could not stop this behavior.

    Is this Auto forward behavior really necessary?

    If you were intended to delegate User A's email messages and calendars. As a workaround, it would be more suggested for you to grant the full access permission of User A to User B. So that User A's emails will not influence User B and User B can still delegate User A's email messages simply in Outlook desktop client like below:
    Manage permissions for recipients
    120697-image.png
    120705-image.png

    Hope this can be helpful.


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