How do I print a markup without the Comments printing in the margin? (Word for Mac)

Question

Currently using Word for Mac (Version 16.67).

I would like to print a document that includes tracked changes. In a prior version of Word, I could select the markup option that showed all changes inline, including comments, and it would also print that way. However, I cannot figure out how to print this way using the new version of Word - even when I deselect "show comments," they still appear in the margin on the printout. I do not need to see the comments in my printout, and including them reduces the size of the document and makes it harder to read.

How do I print my document WITHOUT the comments, but WITH the markup showing the changes (e.g., insertions and deletions)?

Answer 1

This is another aspect off the Modern Comments as they're called... That option has been lost, at least for the time being. Use Help> Feedback to plead your case to Microsoft. You probably won't get a personal reply but Feedback does go directly to & is tracked by the development team.

As a workaround:

1. Make sure you have a current backup copy
2. On the Review tab click the Delete button in the Comments group & select Delete All Comments in Document
3. Print the document
4. Use Command+Z to Undo the deletion of the Comments.

Answer 2

Hi Cassawaka

I'm Anna and I'd be happy to help you with your question. In this Forum, we are Microsoft consumers just like yourself.

Sorry for the trouble this might have caused. The process should still be the same if this is not a bug on the update. However, please try the following steps below and see if that helps

How to disable the review markup area?

Check the following steps to disable the review markup area:

1. Open your Word document. In the panel on the right, you can see the comments area. It will show you all the comments that appear in the document.
2. Next, go to “Review” and All Markup Menu. In the dropdown menu, multiple options like All Marked, Simple Marked, Original, and No Marked. You will need to select “No marking.”
3. Print your document. You can continue with the printing process when the comments are hidden from view. Your document will print without the comments.

https://www.wps.com/academy/how-to-print-word-document-without-comments-mac-quick-tutorials-1863470/

Note: This is a non-Microsoft website. The page seems to provide accurate and reliable information. Beware of advertisements on the site that may advertise products frequently classified as PUPs (potentially unwanted effects). Please do thorough research on any product advertised on the site before downloading and installing it.

I hope this helps ;-), let me know if this is contrary to what you need, I would still be helpful to answer more of your questions.

Best Regards,

Anna

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Answer 3

1. Open your Word document. In the panel on the right, you can see the comments area. It will show you all the comments that appear in the document.
2. Next, go to “Review” and All Markup Menu. In the dropdown menu, multiple options like All Marked, Simple Marked, Original, and No Marked. You will need to select “No marking.”
3. Print your document. You can continue with the printing process when the comments are hidden from view. Your document will print without the comments.

If I select "No Markup," the document prints without the comments and without the changes. I would like to print the document WITH the markup showing the changes (e.g., insertions and deletions). The only thing I am looking to change is for there to be no comments in the margin. I don't want to print a clean version of the document.

Answer 4

Ha, I should have known this was related to the changes to the comments (which, overall have not been an upgrade, or even a neutral change).

And thank you for the response -- that is what I have been doing, but was hoping their was something that didn't require me to manually delete and restore the comments each time I went to print. Off to give feedback to the void...

Answer 5

Take heart :-) The Modern Comments has been a work in progress for quite some time. IMO it still is not complete & based on overall reaction by users probably will undergo a number of additional revisions.

All the more reason why Feedback will have influence.