how do I copy an Outlook address list and paste into another list

Question

I want to copy names and email addresses from an Outlook for Mac address list to paste into a new address list. None of the options I have been given seem to be available on my version of Outlook for Mac (Legacy version). I have more than 100 addresses to put into a new address list and I don't want to enter them all individually. Any suggestions?

Answer 1

To copy an Outlook address list in Outlook for Mac (Legacy version) and paste it into another list, you may need to follow these steps, as the direct copy-paste functionality might not be available:

1. Export the Address List: If you can export the address list to a file format like CSV, that would be the easiest way to transfer the data.
   • Go to the File menu and look for an Export option. If available, choose to export your contacts to a CSV file.
2. Open the CSV File: Once exported, open the CSV file using a spreadsheet application like Excel. This will allow you to view and manipulate the data easily.
3. Copy the Required Data: In Excel, select the names and email addresses you want to copy. You can use CTRL + C (or Command + C on Mac) to copy the selected data.
4. Create a New Address List: In Outlook, create a new address list or open the destination where you want to paste the copied addresses.
5. Paste the Data: Use CTRL + V (or Command + V on Mac) to paste the copied names and email addresses into the new address list.

If the export option is not available in your version, you may need to manually enter the addresses or look for third-party tools that can assist with this process. Unfortunately, the Legacy version of Outlook for Mac may have limitations that restrict certain functionalities.

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References:

• How to export contacts from Outlook 2011 for Mac to Exchange Online by using OWA in Microsoft 365