How to export Microsoft Forms to PDF?

Question

How to export Microsoft Forms to PDF? i want make form that can direct export to pdf and recap in onedrive

Answer 1

To export Microsoft Forms to PDF, you can use Power Automate to automate the process. Here’s a general approach:

1. Create a flow: Start by adding your Microsoft Form to a flow in Power Automate.
2. Add actions: Use the following actions in your flow:
   • Data Operation - Select: To select the data from the form.
   • Data Operation - Create HTML table: To format the selected data into an HTML table.
   • OneDrive for Business - Create file: To create a file in OneDrive.
   • OneDrive for Business - Convert file: To convert the created file into PDF format.
3. Save the PDF: After conversion, the PDF can be saved directly to your OneDrive.

This method allows you to automate the export of form responses to a PDF file and store it in OneDrive.

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References:

• How to do more with forms in Power Automate
• Convert an attachment on a form to PDF or another file type

Answer 2

Hello @Khumairah Zulqaidah,

Thank you for posting your question on Microsoft Q&A Forum!

First, let me clarify the situation: Microsoft Forms does not currently provide a built-in option to export a form directly as a PDF with the original template and I'm so sorry for that.

However, there are some alternative workarounds I try to research:

Option 1: Manual export

1. Open your form in Microsoft Forms.
2. Click Preview to display the full form.
3. Press Ctrl+P (or use the browser’s print option).
4. Select Save as PDF and choose your OneDrive folder to store the file.

Pros: Quick and simple. Cons: Manual process for each form.

Option 2: Automate with Power Automate

To ensure that you get professional help and avoid incorrect information from our side, we suggest you post your question (Ex: A flow to export Microsoft Forms to PDF same as template that I create before?) on the Microsoft Power Automate Community for expert assistance. This is a specific channel related to Power Automate. Sorry for as a moderator, I have limited resources and very little knowledge about Power Automate, and in Microsoft Power Platform Community Forum Thread, you'll get the most qualified group of respondents, and other partners who read the forums regularly can share their knowledge or learn from your interaction. 

In the meantime, you can check this link may be helpful for you: How to Create PDF From Microsoft Forms Using Power Automate? - Enjoy SharePoint (Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from this link)

I hope this clearly for your situation. Thank you again for your valuable question!

Best Regards.

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