Printing a contact list from Microsoft 365 and outlook

Question

Printing a contact list from Microsoft 365 and outlook

John Peters 0

how can i print my contact list using the new microsoft 365

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Mike 0 Reputation points

2026-08-20T00:44:36.2066667+00:00
This is a hands-on way to extract certain contacts from a full list. It's not pretty, but it's the best I can think of, given that Microsoft doesn't give a darn about us. Old Classic Outlook had a handy feature for doing this, but New Outlook is brain dead.

You'll need Excel or another app to do this. I use Excel.

In Outlook, define a category for each kind of contact you want to extract.

To each contact, assign one or more of the new categories.

Export the contacts to a CVS file as Outlook requires.

Using Excel (or your other data app), sort the file on one of the new categories.

You can print, copy, etc., the resulting sorted contacts.

= Mike Bradley

2 answers

Mike 0 Reputation points

2026-08-20T00:44:36.2066667+00:00

This is a hands-on way to extract certain contacts from a full list. It's not pretty, but it's the best I can think of, given that Microsoft doesn't give a darn about us. Old Classic Outlook had a handy feature for doing this, but New Outlook is brain dead.

You'll need Excel or another app to do this. I use Excel.

In Outlook, define a category for each kind of contact you want to extract.

To each contact, assign one or more of the new categories.

Export the contacts to a CVS file as Outlook requires.

Using Excel (or your other data app), sort the file on one of the new categories.

You can print, copy, etc., the resulting sorted contacts.

= Mike Bradley

Answer 1

To print your contact list from Microsoft 365, you typically need to export your contacts first and then print them from a program like Excel. Here’s a general approach:

Export Contacts: Go to the Microsoft 365 Outlook web app, and navigate to your contacts. Look for an option to export your contacts, usually found under settings or options.
Open in Excel: Once exported, open the file in Excel. You may need to save it in a compatible format like .csv if it’s not already.
Prepare for Printing: Format the contact list as needed in Excel. You can adjust columns, add headers, or make any other changes to ensure it looks good for printing.
Print: Finally, go to the File menu in Excel, select Print, and choose your print settings before printing the document.

This process allows you to create a printed version of your contact list from Microsoft 365.

Answer 2

Aymeric-B 29,725 Independent Advisor

Hello !

In the new Outlook, you cannot directly print a contact list from the Contacts pane. You'll have to export contacts, as described in the AI answer.
However, if you still have the classic version of Outlook, you can still print a contact list by using the Ctrl+P keyboard shortcut.

Please let me know if you have any other question !

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