Do we have nay option to get digital signature in sharepoint and if yes how can i chekc if i have that option at my end

Question

Do we have nay option to get digital signature in sharepoint and if yes how can i chekc if i have that option at my end

Answer 1

Hello @Jain, Hina

Welcome to the Microsoft Q&A Community! 

Thank you for your inquiry regarding digital signatures in SharePoint. Microsoft offers a built-in SharePoint eSignature feature that enables users to request and manage electronic signatures directly on documents stored in SharePoint. Below is an overview and steps to verify availability. 

About this feature: 

• Allows signature requests on PDF files (Word support coming soon). 
• Signed documents and an audit sheet are automatically saved in the same library. 
• Supports internal and external recipients (requires Microsoft Entra B2B for guests). 
• Billing is pay-as-you-go via a linked Azure subscription. 

Please refer to the official article Set up eSignature for more detailed information. 

Kindly reach out to your admin and ask them to verify this feature availability via:  

• Microsoft 365 Admin Center > Settings > Org settings > Pay-as-you-go services. 
• Under Document & image services, look for eSignature. 
• On the eSignature panel, select Let people in your organization use eSignature. 

Note: Please allow up to 24 hours for activation. 

Once enabled, users will see Request signatures on PDF files in SharePoint libraries. You can then add recipients, place signature fields, and send requests. Completed documents and audit records are stored automatically.

Please refer to this article for Create a signature request from a PDF in eSignature | Microsoft Learn detailed instructions. 

Let me know how it goes on your end or if you need further clarifications. I am happy to assist you. 

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Answer 2

Yes, SharePoint does support digital signatures through the use of digital certificates. To check if you have the option to use digital signatures in your SharePoint environment, you can follow these steps:

1. Check with your administrator: Confirm with your SharePoint administrator if digital signatures are enabled and supported in your SharePoint setup.
2. Review available features: Look for any documentation or features related to digital signing in your SharePoint interface or settings.
3. Test the functionality: If you have access, try to digitally sign a document using a digital certificate. You may need to have the appropriate permissions and a valid digital certificate issued to your user account.

Digital certificates used for signing are typically issued by certification authorities (CAs), and you may need to ensure that your organization has set up the necessary infrastructure for digital signatures.