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cea avatar image
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cea asked ZhengqiLou-MSFT edited

Scheduling a team meeting doesn't bring the team members on Mac client

Dear all,

My company moved to MS teams and I have its app client on my Macbook (BigSur 11.5.2).

When scheduling a meeting, I have to copy all team member's emails, which I found very strange. Then, I discovered that, from the Windows client, when we set a meeting, all members already show up in the invitation, as it should be.

To schedule these meetings, I go to the team, general channel. Then, I click "Schedule a meeting" in the top-right corner" (see 1st screenshot). Next, I get the meeting invitation (2nd screenshot). Note that "required attendees" is empty, but it shouldn't.

Screenshot 1:
136361-screen-shot-2021-09-29-at-111306.png


Screenshot 2:
136362-screen-shot-2021-09-29-at-111341.png

This looks like a bug, but I cannot find an easy way to report it.

Thanks,

Carlos


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1 Answer

ZhengqiLou-MSFT avatar image
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ZhengqiLou-MSFT answered ZhengqiLou-MSFT edited

Hi @cea,

Sorry but I'm not quite sure if I get what you say. Let's first make it clear:

Did you schedule a meeting in a channel and leave the Title and Required attendees box blank? And then send?
And how you got the second picture? Opening it by clicking the event like the below snapshot?
136499-image.png

I will write my steps here, and please correct me where are not like yours:
1. Scheduling a meeting in a channel. Leaving the title and attendees box blank > send.
2. Note, use the same account( as the meeting organizer) to click this event and I get the same page like the Screenshot 2.

AFAIK, if the other users in this channel open this event, they will see it like this:
136500-image.png
The information is not editable as what the organizer does. And actually it's not an invitation because nobody was "required to join this meeting", users in the channel could join the meeting if they want, and all this is not required.

In addition, as you said: Then, I discovered that, from the Windows client, when we set a meeting, all members already show up in the invitation, as it should be. Could you describe how it is?

Hope these could help:)

Update: It's designed that the channel users could be invited as one channel but in this case the users will not receive the meeting notifications as they do when they are some required users of a meeting. And now there are no other ways to require all users in one channel to join a meeting, so we could vote for this function on UserVoice:
https://microsoftteams.uservoice.com/forums/555103-public/suggestions/38023225-channel-meetings-notifications

Or in this thread, someone gives a workaround (like the Outlook group email notification): https://techcommunity.microsoft.com/t5/microsoft-teams/how-can-i-bulk-invite-the-team-to-a-meeting/m-p/1251506

Cheers,
Lou


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Hi @ZhengqiLou-MSFT,

I don't understand why you suggest sending a meeting invitation without people or tittle. It May just be for test purposes, right?

I don't quite get your meaning by members "can or cannot join the meeting." If I schedule a meeting from a channel, I need to talk to everyone on the channel, so they are required. Otherwise, why would I schedule a meeting like that? If I need to speak with two or three people only, I don't need a schedule from a channel. I just do it separated, using traditional email/outlook.

So, when scheduling a meeting from a channel, I expect that all members be required in the invitation. And, to make it very clear, I know I can do it manually. But my team has more than 10 members, and it doesn't make sense to copy and paste these members all the time. Otherwise, I don't need MS Teams. I can do it using traditional email.

About the Windows thing, I have no Windows on my machine. I got a confirmation that the attendeeds' list is also not populated in Win client. So, it must be a general bug.

Thanks,

Carlos





0 Votes 0 ·

Hi @cea,

Yes it's only for testing, I was trying to reproduce the issue you met and I'm not sure if I did exactly what you did.

What confused me is this:

"When scheduling a meeting, I have to copy all team member's emails, which I found very strange. Then, I discovered that, from the Windows client, when we set a meeting, all members already show up in the invitation, as it should be.

Because in the first screenshot you provided, you did schedual a meeting in a channel, then you don't have to fill the required box and the channel members should be invited by default as a whole part:
137219-image.png
https://support.microsoft.com/en-us/office/schedule-a-meeting-in-teams-943507a9-8583-4c58-b5d2-8ec8265e04e5#bkmk_makeitchannel
And after that, the channel members could join the meeting if they want.

In this case, the meeting notification will be:
1. New activity like 137281-image.png
2. An email will be sent to the group, users could receive it from the group's folder(Outlook or outlook on the web): 137148-image.png
3. The meeting event will appear on the group's calendar.

So defaulty the members are all invited, and they will not appear on the above required box. If I didn't understand your questions correctly, please fix me, thank you for your undetstanding:)

Best regards,
Lou

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@ZhengqiLou-MSFT, oh, now I understand it. I have tested and it works as you said. Thank you very much for your help.

If I may, I would suggest that you include a visual indication that the people in the team/channel have been included in the meeting notice. For a fast pace and lame user like me, I cannot "guess" this is already implied. Also, if you include all people explicitly, you can remove some people who may not need to attend, or must not attend the meeting.

Thanks,

Carlos

0 Votes 0 ·

Hi @cea

Glad to be helpful:)

Yes I understand your feelings about this, the Teams client has no such features for now, and we could vote on the UserVoice topic here: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/38023225-channel-meetings-notifications

See this thread, there are some ideas that may help( like the Outlook group email notification): https://techcommunity.microsoft.com/t5/microsoft-teams/how-can-i-bulk-invite-the-team-to-a-meeting/m-p/1251506

Best regards,
Lou


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